A PERMANENT DIGITAL A PERMANENT DIGITAL ARCHIVE OF LOCAL ARCHIVE OF LOCAL

MATERIALSMATERIALS

Don Martin & Stephen WinchEast Dunbartonshire Libraries

VALUE OF THE LOCAL VALUE OF THE LOCAL COLLECTIONCOLLECTION

• Local historians

• Family history enthusiasts

• Transport historians

• Academic researchers

• Local authority departments

• Private consultants

• The media

EAST DUNBARTONSHIRE EAST DUNBARTONSHIRE COLLECTIONSCOLLECTIONS

• Strathkelvin

• Bearsden & Milngavie

• Preservation policy

• SCRAN schemes

NOF-DIGITISENOF-DIGITISE

• Background

• Technical standards

• Consortia

• RLS

EAST DUNBARTONSHIRE EAST DUNBARTONSHIRE POLICYPOLICY

• SCRAN and RLS

• Responsibility for collections

• “Beyond nof-digitise”

• SLIC project

EXTENT OF SLIC PROJECTEXTENT OF SLIC PROJECT

• Digitisation of images

• Creation of metadata

• Preservation

OBLIGATIONS OF SLIC OBLIGATIONS OF SLIC PROJECTPROJECT

• Library cataloguing standards (Marc/AACR2)

• Library interoperability standards (Z39.50)

• Government interoperability standards

• Government data standards (Dublin Core/XML)

THE SLIC PROJECTTHE SLIC PROJECT

• Digitisation of images

• Creation of metadata

• Preservation

DIGITISATION OF IMAGESDIGITISATION OF IMAGES

• Digitisation was outsourced– Time and cost saving

• 50 images returned in Photo CD format– Mixture of text and pictures

USING PHOTO CDUSING PHOTO CD

• Photo CD– Digitising from a 35mm neg. surrogate– A cheap option– Not archival quality (Lossy)– Works well for photographs (SCRAN)– Difficult to capture fine detail

CREATION OF METADATACREATION OF METADATA

• Marc/AACR2

• Dublin Core RDF records

• CORC (OCLC)

PROPOSED METADATA SOLUTION

• Master record created in MARC using CORC

• Export MARC records into library catalogue

• Export Dublin Core RDF records into a tailor made database on council website, alongside images

WHY USE MARC RECORDS?

• A detailed record format

• Widely supported

• Records can be part of library catalogue

• Record interoperability– Cairns– WebCat– A convertible record format

MARC RECORDS: Creating Interoperability

• AACR2

• Library of Congress Subject Headings

• Library of Congress Authority Files

• Dewey numbers

MARC RECORDS: Developing A Template

• Not designed for electronic documents

• Standards still developing

• Working with CDLR to develop guidelines

CORC:Cooperative Online Resource

Catalogue

• Straightforward entry

• CORC constant data

• MARC information

• Pathfinders

PRESERVATION

• 35mm negatives

• Microfilm

• Moving to Tiff format

PROGRESS TO DATEPROGRESS TO DATE

• Getting close to a MARC template• Considering database options

– CORC pathfinders

• Images stored online and will soon be publicly available

THE FUTURETHE FUTURE

• Digitisation of images

• Creation of metadata

• Preservation