A Bridge Over A Bridge Over Troubled WaterTroubled Water

Kevin BurkeKevin BurkeASAASA

Brenda GradyBrenda GradyUSA GroupUSA Group

IntroductionsIntroductionsPart 1:Part 1: Reauthorization---What the CM Does BeforeReauthorization---What the CM Does Before Managing the Policy UpdatesManaging the Policy UpdatesPart 2:Part 2: Common ManualCommon Manual Facts Facts e-Collectione-Collection Overview ? Overview ? ICM ICM Tips and TricksTips and Tricks Finding the AnswersFinding the Answers

AgendaAgenda

CM and ReauthorizationCM and Reauthorization

The Policy Committee is apolitical The Policy Committee is apolitical

Does not participate in “Negotiated Does not participate in “Negotiated Rulemaking (Neg Reg)”Rulemaking (Neg Reg)”

CM and ReauthorizationCM and Reauthorization How the Policy Committee develop How the Policy Committee develop

policies from new statute:policies from new statute:

o ““Self-implementing” provisionsSelf-implementing” provisions

o Negotiated Rulemaking and new regsNegotiated Rulemaking and new regs

CM and ReauthorizationCM and Reauthorization Workgroup approachWorkgroup approach

o Lengthy or complex issues- subject divisionsLengthy or complex issues- subject divisions

o Community workgroupsCommunity workgroups

CM and ReauthorizationCM and Reauthorization Community ParticipationCommunity Participation

o All policies are circulated for community inputAll policies are circulated for community input

o If new regs are lengthy, timelines may be If new regs are lengthy, timelines may be compressedcompressed

o Advanced notice of timeline compressionsAdvanced notice of timeline compressions

CM and ReauthorizationCM and Reauthorization Why the big ‘PUSH’ to publishWhy the big ‘PUSH’ to publish

o July publication goal = July effective datesJuly publication goal = July effective dates

o April Governing Board approvalApril Governing Board approval

CM and ReauthorizationCM and Reauthorization

Questions on Reauth Questions on Reauth and the and the

Common ManualCommon Manual process? process?

The The Common ManualCommon Manual Collaborative effort of every FFELP guarantorCollaborative effort of every FFELP guarantor

Policies come from federal rules or may be Policies come from federal rules or may be designed to protect the federal fiscal interestdesigned to protect the federal fiscal interest

Policies developed with community Policies developed with community participationparticipation

Common ManualCommon Manual“Versions”“Versions”

PaperPaper

Electronic Common ManualElectronic Common Manual ( (ECMECM))CD ROMCD ROM

Integrated Common ManualIntegrated Common Manual ( (ICMICM))Download MonthlyDownload Monthly

e-Collectione-Collection in Brief in Brief

Produced/Distributed by FFELP GuarantorsProduced/Distributed by FFELP Guarantors

CD FormatCD Format

Read-onlyRead-only

SearchableSearchable

e-Collectione-CollectionSystem RequirementsSystem Requirements

Can be installed or used right from CDCan be installed or used right from CD

Windows 95, 98, ME, NT 4.0, 2000 or XPWindows 95, 98, ME, NT 4.0, 2000 or XP

Adobe Acrobat or Acrobat Reader (version 4.0 Adobe Acrobat or Acrobat Reader (version 4.0 or higher)or higher)

32 megabytes RAM32 megabytes RAM

172 MB of available hard-disk space172 MB of available hard-disk space

CD-ROM driveCD-ROM drive

e-Collectione-Collection - Contents - Contents

TheThe Electronic Common Manual Electronic Common Manual ((ECMECM))

Higher Education ActHigher Education Act

RegulationsRegulations

Dear Colleague LettersDear Colleague Letters

ECMECM Housed Housed && Distributed on CM Distributed on CM e-Collectione-Collection

StaticStatic

Intrinsic “Magic”Intrinsic “Magic” HyperlinksHyperlinks Search capabilitySearch capability

Quick Quick ECMECM Access Access

Click on + to expand menu itemsClick on + to expand menu items

Click on - to compress menu itemsClick on - to compress menu items

e-Collectione-Collection – Magic – Magic

Brings you to related text instantlyBrings you to related text instantly Find:Find:

Chapter titles (A)Chapter titles (A) Index (B)Index (B) Any green text (C)Any green text (C) Blue text will take you to glossary Blue text will take you to glossary

definitions (D)definitions (D)

A

B C

D

e-Collectione-Collection – Icons – Icons(Adobe 4.0 & 5.0)(Adobe 4.0 & 5.0)

Goes to the next or previous page Goes to the next or previous page Adjusts your view of the current pageAdjusts your view of the current page

e-Collectione-Collection – Icons – Icons(Adobe 4.0 & 5.0)(Adobe 4.0 & 5.0)

Use to find a specific termUse to find a specific term Click on iconClick on icon Type wordType word Click searchClick search Search will begin on page you are viewing in documentSearch will begin on page you are viewing in document

e-Collectione-Collection – Icons – Icons(Adobe 6.0)(Adobe 6.0)

Goes to the next or previous pageGoes to the next or previous page Adjusts your view of the current pageAdjusts your view of the current page

e-Collectione-Collection – Icons – Icons(Adobe 6.0)(Adobe 6.0)

Use to find a specific termUse to find a specific term Click on icon Click on icon Type wordType word Click searchClick search Search will begin on page you are viewing in Search will begin on page you are viewing in

documentdocument

Reference LinksReference Links

CM References Linked to Source CM References Linked to Source Documents on the WebDocuments on the Web

NOTNOT linked within the CD to documents linked within the CD to documents on CDon CD

Reference LinksReference Links

Cursor over citation indicates hyperlink. Click to activate

““Integrated” ResourcesIntegrated” Resources

“ “Integrated” RegulationsIntegrated” Regulations

“ “Integrated” HEAIntegrated” HEA

Shows amendments to text in Shows amendments to text in underline/strike-out formatunderline/strike-out format

ICMICM Housed on Guarantor websitesHoused on Guarantor websites

Also on NCHELP website in their “e-Library”Also on NCHELP website in their “e-Library”

Updated monthly with policy change and text Updated monthly with policy change and text enhancementsenhancements

Same Intrinsic “Magic” as the ECMSame Intrinsic “Magic” as the ECM Hyperlinks within text and to source documentsHyperlinks within text and to source documents Search capabilitySearch capability

ICMICM Download Download

Access/Use Directly from WebAccess/Use Directly from Web Large fileLarge file Searches are very slowSearches are very slow

More Efficient to Download MonthlyMore Efficient to Download Monthly Speeds accessSpeeds access Move “old” file to recycle binMove “old” file to recycle bin

ICMICM Download-PC Users Download-PC Users Right click on the “Right click on the “Integrated Common Integrated Common

ManualManual” or “PDF”” or “PDF”

Choose "Save Target AsChoose "Save Target As

Choose “Desktop” and click on “Save”Choose “Desktop” and click on “Save”

Complete when the message “Download Complete when the message “Download Complete” appearsComplete” appears

ICMICM Download-Mac Users Download-Mac Users

Simultaneously hold the Simultaneously hold the Control Control key and key and click on the "click on the "Integrated CommonIntegrated CommonManualManual" PDF" PDF

Click on “Download to Disk”Click on “Download to Disk”

Save the document to your desktopSave the document to your desktop

Click to link to revised text.

Changes indicated by underline and strikeout.

Tips and TricksTips and Tricks CM organized in “Life of the Loan” chronologyCM organized in “Life of the Loan” chronology

Tips and TricksTips and Tricks Highlighted terms link to Glossary definitionsHighlighted terms link to Glossary definitions

Click This

To Get This

Tips and TricksTips and Tricks

Contents of Appendix H Contents of Appendix H Documents the history of FFELP in date Documents the history of FFELP in date

orderorder

Details substantive changes in policyDetails substantive changes in policy

Notes publication of statutes, regulations and Notes publication of statutes, regulations and lettersletters

Tips and Tricks:Tips and Tricks:Using the HistoryUsing the History

Topical Index Leads to General TopicsTopical Index Leads to General Topics

Program Changes Sorted 1Program Changes Sorted 1stst by Year by Year

Topics in Each Year Sorted AlphabeticallyTopics in Each Year Sorted Alphabetically

Tips and Tricks:Tips and Tricks:History ExampleHistory Example

Question: When were the “delayed Question: When were the “delayed delivery” rules first implemented?delivery” rules first implemented?

First, what “topic?”First, what “topic?”

Tips and Tricks:Tips and Tricks:History ExampleHistory Example

Search either e-version for “delivering loan Search either e-version for “delivering loan funds” (start at the beginning of appendix H!):funds” (start at the beginning of appendix H!):

First “hit” for delayed delivery---12-19-89 delaying First “hit” for delayed delivery---12-19-89 delaying delivery of SLS loansdelivery of SLS loans

Second---1-1-91 delaying delivery of Stafford loan Second---1-1-91 delaying delivery of Stafford loan fundsfunds

NEXT---10-1-98, exemptions for low-default schoolsNEXT---10-1-98, exemptions for low-default schools

Exercising our New SkillsExercising our New Skills

Disbursement Rules: How to Disbursement Rules: How to define “days”???define “days”???

QUESTION from a Listserve:QUESTION from a Listserve:We do EFT disbursements at my school We do EFT disbursements at my school and we know that monies can’t be and we know that monies can’t be disbursed more than 10 days before the disbursed more than 10 days before the beginning of the semester. But is that 10 beginning of the semester. But is that 10 workingworking days [ days [businessbusiness days] or days] or calendarcalendar days?days?

Where do we start to find the answer?Where do we start to find the answer? Look to Look to Common ManualCommon Manual first? Why??? first? Why???

Written in simple EnglishWritten in simple English Organized “in order” of the loan processOrganized “in order” of the loan process Has regulatory/statutory/other cool cites & Has regulatory/statutory/other cool cites &

referencesreferences

Disbursement Rules: How to Disbursement Rules: How to define “days”???define “days”???

Let’s try it . . . !Let’s try it . . . ! Open the Open the Common ManualCommon Manual (ECM or ICM) (ECM or ICM) Where to start?Where to start?

Q. What are we doing?Q. What are we doing? A. Delivering loan funds A. Delivering loan funds

Disbursement Rules: How to Disbursement Rules: How to define “days”???define “days”???

How to define “days”???How to define “days”??? Q. Where does “delivering loan funds” fall in the life-Q. Where does “delivering loan funds” fall in the life-

of-loan time line?of-loan time line? A. Looking at the table of contents, the answer is A. Looking at the table of contents, the answer is

most likely in most likely in Chapter 8-Loan DeliveryChapter 8-Loan Delivery..

How to define “days”???How to define “days”???

How to Count Days???How to Count Days???

Thus, the scheduling for disbursements is Thus, the scheduling for disbursements is based on just “days” or based on just “days” or CALENDARCALENDAR days. days.

How to Count Days???How to Count Days???

But, subsection 8.7.A clarifies that once But, subsection 8.7.A clarifies that once an EFT is received, the Initial, Conditional, an EFT is received, the Initial, Conditional, and Return Periods are all based on and Return Periods are all based on BUSINESSBUSINESS days. days.

Your Policy Questions!Your Policy Questions!

Lets find the Lets find the answer...answer...

Thank you for joining Thank you for joining us!us!

Please be sure to complete Please be sure to complete your conference evaluation your conference evaluation

form!form!Brenda Grady, USA FundsBrenda Grady, USA Funds

Kevin Burke, ASAKevin Burke, ASA