Post on 16-May-2015
description
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7 Tips for Digital Ninjas
by @jeremycaplan8
Full Notes: bit.ly/jcninja
by @jeremycaplan
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Slides: bit.ly/jcninjaslides
by @jeremycaplan
Why Bother withDigital Efficiency?
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We Are Flooded
with Information
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INBOX = SWAMP
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Weekly Emails
500+
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Daily Bits of Info Notes, Phone Numbers, Tasks, Sites, Tweets...
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2008 2009 2010 2011 2012 2013 2014 2015
We Have More Stuff to Keep Track Of, But Less Time
Year
Number of Daily Info BitsAmount of Spare Time
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We Haven’t Even Mentioned...
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Manage this FLOOD = Make Time to:LEARNCREATE
ENJOY LIFE
Einstein’s Desk 20
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1. Streamline Your Digital Life
Image By Justin Leibow 24
Evernote is a powerful digital file cabinetMany Ways to Use Evernote
‣ Add notes from your laptop or the Web‣ Clip research from the Web‣ Email in attachments, notes, or forward received emails‣ Take snapshots with the mobile app‣ Record audio with the mobile app‣ Organize your materials with tags and notebooks
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Evernote
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Evernote
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Evernote
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2. Liberate Your StuffImage By Vadim Sherbakov
7 reasons to use google docs
(Or why i parted with Microsoft word)
Access Materials Anywhere
Reason #1
Access Docs from Anywhere: AirportsOfficeHome
Net Cafe overseas
From Any Device:PC/Mac/LinuxCell Phone
iPadwii
Preserveprecious pages
Reason #2
Gdocs saves and backs up automatically.
don’t lose docs anymore to:
Viruses kicked plugs
dropped, dead or lost laptops
collaborate easily
Reason #3
Fully private or shared
You can Share GDocs as word docs
Supports Multiple simultaneous editors
no more accidentally editing old versions of a document
Tracks revisions
Publish instantly
Reason #4
Auto-updates
grab a short link
wiki option
add images, tables, drawings
Integrates well
Reason #5
Search right from gmail
Edit any standard format: Docs, PPT, Excel, etc
upload docs and Back up your docs
UNIVERSAL STORAGE
Reason #6
Store mov files any other file
share folders
access from mobile devices
It’s free
Reason #7
SO WHAT DO YOU DO WITH IT?
EVERYTHING AND ANYTHING...
6 ways to use google docs
TAKE LIVE NOTES
USE #1
Example: bit.ly/nairtalk
GDOCS =
A SEARCHABLE COMPENDIUM OF BITS OF REPORTING,
WRITING AND BRAINSTORMING
A RELIABLE NOTE-TAKING TOOL E.G. FOR PHONE INTERVIEWS
publish instantly
USE #2 publish your reporting to the world: 1 button, no setup.
Press publish = an instant URL for your document.
This makes GDocs a powerful live-blogging tool. I consider
“Google Blogging” more flexible than live Tweeting
collaborate on a story
USE #3GDOCS =
collaborate in real-time with one or more colleagues
share feedback, comments, drawings, images, tables & links
organize story materials
USE #4stores images, video files,
spreadsheets, PDFs, Word Docs, large excel files, etc. for small
or big reporting projects
upload and download docs easily for backup and access
materials from any device anywhere
Build a personal or public Wiki
USE #5Create a document for
public editing = crowdsourced collaboration
Build a short or long-term group project
Create an instant site
USE #6 GDocs enables anyone to build a basic informational site
during a breaking news situation
Add text, images, links, diagrams
updates that are automatically published whenever you add to
the doc/site
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3. Turbocharge Your Email
Image By Vadim Sherbakov 60
Search, Don’t FileFinding a message by hunting through folders takes 3.4 times as long as searching for it.
Source: IBM Research
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4 Most Useful Searches: has:attachment
from:carensubject:budgetnewer_than:2d
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Or use a combo: has:attachment budget
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Or use a combo: has:attachment budget
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Examples: #ej13
#fms12@Sandy
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Send @ 6am Not 4pmA message sent at 6am is three times as likely to have a link clicked on than one sent at 4pm
Source: ReviveYourInbox.com 66
Sunday = Good day to reach people by email
27% of Sunday emails are read
Source: Yesware Study
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73 SecondsEmail replies take an average of 73 secs to compose
Be Super Brief
Source: ReviveYourInbox.com 68
Seefive.sentenc.es= a plea for short email
Batch, Don’t SquirrelFocus on 1 thing at a time.
Your attention is valuable.
Don’t squander it.
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Don’t Be a Squirrel
Check email every hour, not every minute
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4 Gmail ShortcutsC"="ComposeR"="ReplyA"="Reply"AllF"="Forward
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4. Manage Yourself
Image By Alejandro Escamilla
Consider your areas of focus, your projects and tasks
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Manage the Big Picture
‣ 2 to 4 Areas of Focus‣ 5 to 10 Projects for Each Area‣ 10 to 20 Tasks for Each Project
An example
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Manage the Big Picture
‣ My Areas of Focus: LEARN | CREATE | TEACH | LIVE‣ 10 Key Projects in each Area: e.g. Learn Motion 5‣ 10 to 20 Tasks Per Project: e.g. 15 minutes Read Chap. 1
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Trello
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Toodledo
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Toodledo
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Keep Task Lists Simple
Imminent vs. Someday
Use a Web CalendarAdd classes, meetings, deadlines and events
Google Calendar
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RitualsFirst Things First
Tech Sabbath
First Things FirstStart the day with the most important project
“Launching my work day by focusing first on whatever I've decided the night before is the most important activity I can do that day. Then taking a break after 90 minutes to refuel...”
- Tony Schwartz, Harvard Business Review
Tech Sabbath
Options:
No-Tech Saturday Morning
No Tech 1 Hour Before Bed
No Tech Before Breakfast
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5. Design a Dashboard
Image By Luke Chesser
How to Arm Your Dashboard
‣ Your Main Twitter Stream, Direct Messages & Mentions ‣ 3 Search Terms (i.e. Hashtags, Topic, Person)‣ 3 Lists (i.e. Experts, Colleagues, Quality Topic Curators)‣ 2 Other Networks (Facebook, LinkedIn)‣ Scheduled Messages, Sent Messages
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6. Save Yourself
Image via UnSplash.com
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bit.ly/500dropbox
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bit.ly/500dropbox
Dropbox Example
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WeTransfer
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WeTransfer
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7. Get Mobile
Image By Sebastian Müller104
Instapaper
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Instapaper
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Bonus ResourcesA few extras
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Useful resources for staying up to dateTech Tool Updates
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Netted Lynda.com MakeUseOf
A daily tech tools newsletter Top-notch online learning Free guides and tip sheets
Top news sources for new sites, apps, and toolsUseful Tech Blogs
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ReadWriteWeb The Next Web Alltop
Smart tech industry news Rising star in tech coverage Aggregator of top blogs
Help for figuring out tricky techBeyond the Basics
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Quora Lifehacker Mashable
Expert questions and answers Great tech pointers Social media news
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Contact Mejeremy.caplan@journalism.cuny.eduTwitter: @jeremycaplanbit.ly/jcfaves = Some of my current favorite sites