Post on 05-Oct-2015
Alfresco 4.2.2 Training
Lotus Notes Plugin for Alfresco
Fabian Fritz
Jeddah, February 2015
Lotus Notes Plugin
Alfresco
Store to Alfresco
Email documents
Search & Workflows
Startup View
View Sidebar Panel
Show plugin panel
If you do not see the Lotus Notes E-Mail Manager forAlfresco, please choose: ViewRight Sidebar Panels Lotus Notes E-Mail-
Manager for Alfresco
Information
Online Documentation
Logging Information
Preferences
Preferences
Email Manager for Alfresco is configured in the Preferences dialog.
Usually your Administration team is setting the authentication details.
Preferences
You can check, ifyou are pointingthe right server. Usually yourAdministration team is setting theserver URL.
Preferences
You can set yourlanguage here
Preferences
Target when openingAlfresco from Lotus Notes: - Web client:
Alfresco Explorer - Share:
Alfresco Share
Preferences
Priority for Drag & Drop fromAlfresco: - Document: Documents are
attached to the email asattachments. If the Ctrl key ispressed, a link is added tothe email.
- Link: A link is inserted intothe email for eachdocument. Using the Ctrl keyallows to attach thedocument.
- PDF document- Link to PDF document
Preferences
Context to browse as default, changable during usage:- All Sites - My Sites - Favorite Sites
Preferences
Show preview on hover:Hover mouse overdocument to see a previewof a document.
Preferences
No visual effect for the user.If it checked, the email is sent to the server in a compressed way. This means the email is transferred faster.
Preferences
Depending on the setting, attachments are either extracted or not upon dragging and dropping an email with attachments into the Alfresco Email Manager panel.
Main Window
Plugin layout
1. Content tree in Alfresco2. Context to browse3. Filter shown content4. Search tab: simple and
advanced search5. Workflow tab: Start Alfresco
workflows6. Status border
1
54
32
6
Site Folder Actions
12
1. Refresh folder content2. Create a new folder
Site Folder Actions
Site Folder Actions
Site Folder Actions
Site Folder Actions
Site Folder Actions
Site Folder Actions
Site Folder Actions
Folder Actions
Site Folder Actions
1. Create a new folder Memos inside of Email
Manager
2. Upload a new document from your harddrive
into that folder via Email Manager
3. Edit the document online and save the changes
4. Open the Details of that document and view
them in Alfresco Share
Tasks
Document Actions
Document Actions
Document Actions
Drag & Drop Documents as Email Attachments
Drag & Drop Documents as Email Attachments
Drag & Drop Documents as Email Attachments
Press and hold Ctrl keyand drag & drop a document fromAlfresco, then youattach just a link to thisdocument.
Drag & Drop Documents as Email Attachments
Press and hold Ctrl+Shift keysand drag & drop a documentfrom Alfresco, then yourattachment will be transformedto an pdf document.
Drag & Drop Documents as Email Attachments
You can drag & drop multiple selected documents at once
Drag & Drop Email to Alfresco
Drag & Drop Email to Alfresco
Drag & Drop Email to Alfresco
Drag & drop also allows you totransfer an attachement to Alfresco
Edit a document
You can start edit onlinedocumentsfrom within Lotus Notes.Double clicking start online editing too.
1. Send a link to a document to your neighbor
2. Create a new email to your neighbor and add
the document as an attachment
3. The receipient of the email should store the
email including the attachment to Alfresco
(note: drag&drop with attachment extraction
enabled)
4. View the email with attachment in Alfresco
Share
Tasks
Simple Search
1. Search query2. Show only documents3. Show documents and folders4. Show only email documents5. Search results
1
2 3 4
5
Simple Search Result
1. Bookmark:Mark entry as a favourite
2. Open:Open result
3. Email attachement:Create new email and use the document as attachment
4. Email link:Create new email and insert link to document
1 2
3 4
Starting a workflow
Workflows
Same UI as in Alfresco Share
Workflows
1
2
3
1. Filters2. Workflow list3. Switch between:
Own tasks Initiated workflows
1. Search one of the documents that you placed
into Alfresco before
2. Start a workflow to ask your neigbour to review
the document
3. Your neigbour should do some changes and
return the review workflow task
4. Send the edited document as a PDF to
e10151@isdb.org (note: use the PDF
conversion method while dragging&dropping
the document)
Tasks
Westernacher Products & Services AG
Knigstrae 26
70173 Stuttgart
Telefon: 07 11/72 25 95 0
Fax: 07 11/72 25 95 99
E-Mail: alfresco@westernacher.com
Thanks for your attention