Post on 17-May-2018
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26th Annual Occupational Safety Awards
2017
National Irish Safety OrganisationNorthern Ireland Safety Group
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This workshop will cover:
• Background to Safety Awards• Benefits of entering• Award submission headings• Advice on preparing a submission• Common omissions
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Background to Safety Awards
• 26 year history• Recognised throughout Ireland • Constantly innovating/changing • Open to all NISO / NISG Members• Independent adjudication of entries• High profile awards ceremony
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Benefits of entering
• Prestigious awards to win• Improves focus on health & safety in-house • Positive profile for company• Showcases your commitment to H & S• Demonstrates your ‘superior performance’• Benchmarks health & safety management• Excellent external audit of your safety systems• Awards acknowledges your efforts
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Eleven Sections
• Accident Statistics• Health and Safety Management• Hazard Identification and Risk Management / Assessments• Implementation and Operation of Health & Safety Policies & Procedures including
Driving for work• Health & Safety Communication Consultation and Promotion• Pro-active Health & Safety Management• Health & Safety Training• Re-active Health & Safety Management• Emergency Preparedness & Response• Work Related Vehicle Safety (including Driving for Work)• Demonstration of Superior Performance in Health & Safety
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Preparing Submission
• Cover the “Key” health & safety areas stated in each of the 11 awards headings
• Answer the points being looked for in the sections
• Read the Awards Submission Guide and follow it
• Give reason if something is not relevant
• Limit evidence to maximum of one A4 folder measuring approx. 3 inches or 7.5 cm
• No plastic sleeves
• Marks are awarded for quality information not quantity
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Section 1Statistics and Accident History
• 5 year history 2012 - 2016• Number of Employees both manual and non manual • Total Contractors numbers• Accident records fatal / reportable.• Incident Rate• Dangerous Occurrences (near-miss)• Reportable Diseases• Improvement or Prohibition Notices• Prosecutions• Inappropriate Behaviour (in-house complaints substantiated or not) • Reportable Incidents Jan – Mar 2017
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Section 2Health and Safety Management
An effective health & safety management system and policy should show:
• A clear sense of direction• The relevant objectives and initiatives • The structure to deliver continual improvement in health & safety
performance.
Key areas to be addressed with supporting evidence in this section include:
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Section 2Health and Safety Management
Safety Statement
• Dated• Signed• Relevant for 2016• Copy of Content
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Section 2Health and Safety Management
Health and safety management system• Management Commitment• Objectives set• Responsibilities• Improving Performance• Communicate/Consultation• Risk Assessments• Resources• Investigate Accidents• Policy updating• Legal Requirements
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Section 3Hazard Identification and Risk
Management
Key areas to be addressed with supporting evidence in this section include: • Hazards identified (supply a list)• Risk assessment (examples, original, reviewed / revised)• Prevention and control• Legal & regulatory requirements• Analysis of routine and non-routine activities• Analysis of significant changes
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Section 3Hazard Identification and Risk
Management
• Evidence that Policy and Procedures are related to your work activities.
• Evidence that RA and Controls are Implemented and reviewed
• Evidence of communication and consultation• Evidence of main hazards
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Section 4Implementation and Operation of H/S
Policies/Procedures
Key areas to be addressed with supporting evidence in this section include: • Safe Systems of Work, procedures, systems, & permits
to work• Occupational health surveillance and monitoring as
dictated by your activities• Occupational hygiene monitoring as dictated by your
activities.
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Section 4Implementation and Operation of H/S
Policies/Procedures
Examples of supporting evidence • Used permits to work not blank permits• Different permits for different people• Occupational hygiene: monitoring dates, what is monitored, results • Control of Hazardous Substances & Materials• Housekeeping• Working at Height• Hotwork• PPE Policy (RA, procurement, storage, issue, training)
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Section 5Health and Safety
Communication and Consultation
Key areas to be addressed in this section with supporting evidence include:
• Health and safety communication at all levels within the organisation,
• With others (contractors, visitors, interested parties, etc),• Consultation with employee representatives, safety
committees, etc.
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Section 5Health and Safety
Communication and Consultation
• Communication• Policy• Review• How • Consultation - Reps, Committee
Identify Safety Representatives and if none explain how you consult in their absence?
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Section 6Proactive Health and Safety Management
Key areas to be addressed with supporting evidence in this section include:
• Health and safety audit schedules• Health and safety inspection schedules
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Section 6Proactive Health and Safety Management
Review of:• Management System• Safety Statement• Safety Policy
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Section 6Proactive Health and Safety Management
Audit• Schedule• Responsibilities• Findings Implemented• Examples• Management Systems• Workplace Behavioural
Audit
Inspections• Schedule• Responsibilities• Findings Implemented• Examples• Format• Management Awareness
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Section 7Health and Safety Training
Key areas to be addressed with supporting evidence in this section include:
• Health and safety training for job functions• Statutory training• Induction training• Emergency Preparedness training, first aid, fire etc.• Driver training
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Section 7Health and Safety Training
• Training: Needs assessed, Frequency, Course Evaluation, (matrix)• Type: Induction, MH, MEWP, Hazard Identification, etc.• Records: Staff, Managers, Reps,• Trainers: Competency• Training Plan for 2016 and what was achieved• Show syllabus not slides• Training records - Show attendance list signed off by trainer
After induction training what training is required for your staff to do their job safely?
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Section 8Re-Active Health and Safety Management
Key areas to be addressed with supporting evidence in this section include:
• Incident reporting policy• Near Miss reporting• Dangerous Occurrence reporting• Statistics• Investigations - reports• Incident analysis
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Section 8Re-Active Health and Safety Management
• Incident & Accident reporting by Employees and Contractors
• Reporting Policy• Reporting to Senior Management• Actions arising from Investigations• Management reports
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Section 9Emergency Response
Key areas to be addressed with supporting evidence in this section include:
• Policy / Procedure / Implementation• Main Hazards, Controls• Fire: Evacuation Plan, Communication, Tested, RA, Fire Marshals,
Responsibilities• First Aid: Needs Assessed, Supplies, First Aiders, Responsibilities• Other Emergency Issues
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Section 9Emergency Response
• Fire precautions including the provision and inspection of equipment
• First aid needs, Emergency Planning / Review,• Other identified emergency preparedness and response
needs specific to the organisation• Records relating to above
Training relating to Emergency Preparedness and Response should be included in training section, not in this section.
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Section 10Work Related Vehicle Safety(including Driving for Work)
Management of driving for work – key areas• the driver;• the vehicle; and• the journey
Programme for managing driving for work• Work related vehicle safety policy• Planning• Putting into Practice• Measuring Performance• Reviewing Performance
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Section 10Work Related Vehicle Safety(including Driving for Work)
Evidence of the implementation of the driving for work policy and the tackling of specific risks such as those below [non exhaustive list] should include:
• Training• Driving Licence• Qualified and Authorised to drive• Walk around checks• Health checks• Drivers handbooks• Additional driving skills, e.g. defensive driving, advanced driving, etc.• Notification of accidents and incidents. How are they reported?• Load carrying, e.g. loads, securing loads, dangerous substances, etc.• Has the organisation identified the carriage of dangerous goods relating to the organisation• Use of handsets, e.g. mobile phones, music players, etc.
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Section 10Work Related Vehicle Safety(including Driving for Work)
Typical risks:
• Fatigue; authorisation; licence checks; handhelds; carrying of passengers; speeding; drug and alcohol use; vehicle checklist; buying / hiring vehicles; breakdowns; maintenance and recording; emergency procedures for incidents; securing of vehicle loads; towing; use of safety belts; reversing; parking; reporting of collisions and near misses; personal safety and protective equipment; daytime running lights; bad weather; loading and unloading; coupling and uncoupling; use of attachments e.g. lifting equipment; refuelling; rewarding exceptional performance; use of agency / contract drivers; evaluation driver performance; driver records e.g.. tachographs, fault reporting and driver cards
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Section 10Work Related Vehicle Safety(including Driving for Work)
Also included in this section is Work Related Vehicle Safety which includes Workplace Transport Safety
Key areas to be addressed with supporting evidence in this section include:
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Section 10Work Related Vehicle Safety(including Driving for Work)
The management of workplace transport safety • Vehicles and mobile plant/machinery risks within the workplace• Consideration for cars, delivery vans. large good vehicles, forklift trucks,
container handlers, rubber tyre gantries, also not forgetting employees or visitors’ motorcycles and bicycles.
• Loads: Securing loads; Loading / unloading bays; loading / unloading arrangements• Safety signage• Internal road and car parking layout and marking• Safe pedestrian access and egress for employees, contractors, suppliers and
visitors [pedestrian / vehicle separation]• Warehousing safety
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Section 11Demonstration of Superior Performance
in Health and Safety
This section should show what you do that is over and above the legal requirements of H & S legislation
• Identification & promotion of industry best practice(s)• Promotion of health & safety standards externally with
contractors & sub-contractors, suppliers, etc.• Providing advice, support and assistance to other
organisations, and your local community
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Section 11Demonstration of Superior Performance
in Health and Safety
• Items or issues you are particularly proud of• Innovation in management or practice• Occupational Health Initiatives• Promotional Programmes e.g. Safety Week• Recognising or Rewarding employees• Outside workplace activities• Participation in NISO/NISG events (Quizzes, courses, seminars,
workshops, conferences, etc.)• Other actions• Internal and External organised events or initiatives
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Common Shortcomings
• Lack of Evidence to support claims• Evidence not relevant to year in question (2016)• Sections not addressed or incorrectly listed• Evidence not supporting aspirations• Not indicating where something is N/A • Senior Management involvement not identified• Annual review not demonstrated• Safety Policy signed outside time frame.• Poor Risk Assessment examples
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Common Shortcomings
• Use of plastic sleeves holding documents• Folder overfilled• Information: Not Provided / in wrong section / not cross referenced• Guidance not read• Training records for 1 or 2 people only• First Aid Kits replenishment• Safety Representatives, Fire Wardens, or First aiders not identified • Missing data on entry forms [contacts, accident history, etc.]• Screen shots and printing that cannot be read • Submitting training slides rather than the syllabus• Not submitting the attendance training sheet
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Well Documented Last Year
• Hazards Listing • Standards e.g. Safety Awards, Safe T Cert, OHSAS 18001, etc.• Safety Statements content • Sign off by Trainers • Entry form signed off by all three signatures• Safety Representative involvement• Aspirations clearly set out• Lists of PPE includes standards.• Examples of safety information notices • Companies recording their attendance at NISO/NISG Safety events
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Sample Feedback
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Sample Feedback - Spider Graphfrom 2016 Awards
Example: Consistent throughout submission
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Sample Feedback - Spider Graphfrom 2016 Awards
Example: entry that needs improvement to progress
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Sample Feedback - Spider Graphfrom 2016 Awards
Example: erratic performanceGood: Sections 2, 3, 6
Poor: Sections 4, 5, 7, 8
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Sample Feedback - Spider Graphfrom 2016 Awards
Example: Started well but what happened in Sections 10 and 11?
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Points in Preparing Submission
• Cover the “key” health & safety areas.• Answer the points being looked for in each
section.• Show strengths in evidence provided• Consult the Awards Guidance notes• Follow the headings & reference numbering
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Points in Preparing Submission
• Cover all points outlined in the guide• Give a reason if something is not relevant• Cross-reference the evidence submitted to the section
number.• Limit evidence to maximum of one A4 folder measuring
approx. 3 inches or 7.5 cm but do not overfill folder.• Marks will be awarded for clear quality information not
for quantity.
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The Awards
• Supreme Safety Award• Gold Award (runner up to Supreme Award)• Silver Award (3rd Place to Supreme Award)• Bronze Award (4th place to Supreme Award)
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The Awards
President’s Category Awards• Overall small company, < 50 employees.• Overall medium company, 50–100 employees.• Overall large company, > 100 employees• Overall construction (sponsored by the CIF)• Overall chemical / pharmaceutical award• Overall regional / NI award
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The Awards
Business Category Awards• Agricultural Produce• Consultants (Safety Management)• Education and Training• Electronic / Electrical
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The Awards
Business Category Awards• Facilities Management and Services• Financial / Insurance• Food/Drink• Information Technology / Computer Services• Local Authorities/Councils• Mechanical Engineering• Medical Devices• Medical Services• Retailing/Wholesaling
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The Awards
Business Category Awards• Public Service (Govt. Services, Public Bodies, Semi State, Emergency Services,
Prisons, etc.• Sport / Leisure• Transport / Distribution / Storage• Utilities / Telecoms Providers (Power Generation, Telecoms, Water, Gas, etc.)• Voluntary, Social and Community• Waste Management• Other Manufacturing• Other Services
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The Awards
Construction Awards• Building Services (Mechanical / Electrical)• Construction (Industrial / Commercial)• Consulting Engineers (Project Management / Supervisors, Architects)• Civil Engineering• House Building• Insulation and Energy Conservation• Mineral Extraction / Quarrying / Concrete Product Manufacturing• Road Finishing Contractors• Utilities Services - Installation / Maintenance• Specialist Contractors (e.g. Painting, Roofing, Building Maintenance)
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The Awards
Chemical / Pharmaceutical Awards• Speciality Chemicals• Pharmaceuticals Fill Finish• Active Pharmaceuticals Ingredients• Consumer Products• Other
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The Awards
Northern Ireland / Regional Awards• Northern Ireland Award• East• Midlands• Mid-West• North East• North West• South• South East• West
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The Awards
Higher Distinction Awards - NEW
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The Awards
Other Awards:• Distinction Award• Highly Commended Award• Commended Award• Merit• Recognition
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The Awards
New Entry Awards• Small, less than 50 employees.• Medium, 50–100 employees• Large, more than 100 employees.
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The Awards
• Generally only one award is made• Organisations will automatically be awarded
the highest award• Four awards are available to win separately
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The Awards
Four awards you can win in addition to the main awards:
• HSA/HSENI Occupational Health Award• Anderco Superior Performance Award• Merrion Fleet Driving for Work Award• Consistent High Achiever Award
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The Awards
HSA/HSENI Occupational Health AwardFor companies who demonstrate clear evidence of a well managed pro-active and structured occupational health programme for their staff.Based on your Hazard ID and RA and may include, Pre-employment and Periodic medicals, Hearing, Vibration, Skin Care, Respiratory issues, General Health issues, EAP, Shift Work, Diet, Hygiene matters, etc.This award will be made in addition to whatever other award the successful organisation has achieved.
• Sponsored by the HSA and HSENI
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The Awards
Anderco Superior Performance AwardFor companies who demonstrate clear evidence of safety and health initiatives on matters that are above and beyond the legal requirements of safety and health legislation. This award will be made in addition to whatever other award the successful organisation has achieved.
• Sponsored by Anderco
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The Awards
Merrion Fleet Driving for Work AwardThe Driving for Work Award requires entrants to demonstrate evidence of the following in relation to Work Related Vehicle Safety (including Driving for Work): policy, planning, practice, measuring performance and reviewing performance. The entrant who scores highest in Section 10 relating to Work Related Vehicle Safety (including Driving for Work) will win. This award will be made in addition to whatever other award the successful organisation has achieved.
• Sponsored by Merrion Fleet Management Ltd.
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The Awards
Consistent High Achiever AwardIntroduced in 2012 and is awarded for 5 years continuous at Distinction level or above.This award will be made in addition to whatever other award the successful organisation has achieved.
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The Awards
• Organisations do not select the Award they wish to enter for
• NISO / NISG will select the highest Award that the organisation is eligible for
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Safety Representative of the Year Award[separate entry required]
The Safety Representative of the Year Award 2017 will be made to the Safety Representative (as determined by a team of adjudicators) has made contributions which resulted in positive advances in workplace health and safety.
Sponsored by The Cpl Institute
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Awards and Marking Structure
Marking Structure for 2017 Awards
Recognition
Com
petit
ive
Your
aw
ard
is d
eter
min
ed b
y yo
ur
perc
enta
ge m
ark
and
by h
ow y
ou
perfo
rmed
aga
inst
you
r com
petit
ors
Non
- Com
petit
ive
Your
aw
ard
is d
eter
min
ed b
y yo
ur p
erce
ntag
e m
ark
• Achieve a Distinction level or above for five consecutive years to win a High Achiever Award.• HSA/HSENI Occupational Health Award, Anderco Superior Performance Award and Merrion Fleet Management Driving for Work
Award are additional awards for organisations who perform best in these categories• Three New Entry Awards by employee numbers (<50, <100, 100+) will be made to three New Entrants. Minimum 40% required.
Merit >40%
Commended >45%
Highly Commended >50%
>30%
No Award <30%
Distinction >60% Category 3
Category 3
Category 4
Category 4
Category 5
Supreme and Runner Up [Gold/Silver/Bronze] Awards >70%
President’s Awards >70%
Business Category Awards >70%
Construction and Pharmaceutical / Chemical Awards >70%
Regional / NI Awards >70%
Higher Distinction >70% Category 2
Category 2
Category 2
Category 1
Category 1
Category 1
No Award
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Awards Submissions
Can I send multiple entries from the same organisation?
Yes, provided the entries are based on different locations and sample evidence is submitted from all locations.The award made, if successful, will indicate the location / site, etc.
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Awards Submissions
Can I link up with another organisation?
Yes, provided that there is a working relationship between the multiple organisations, e.g. all organisations are working together on a project on a client’s site. The award made, if successful, will indicate the multiple partners or project name and/or site location.
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Short Comings - Summary
• Work related transport safety / driving for work matters
• Screen Shots
• Documents with very small print
• Safety Representative not identified
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Important Dates
• 31 March 2017 - Register interest with NISO or NISG of your intention to enter
This does not commit you to enter but allows us to plan
• 31 March 2017 - Early bird Entries Deadline
• 5 May 2017 - Standard Entries Deadline
• 9 June 2017 - Late Entries Deadline
• 1 September 2017 - Awards Notification Date [approximate]
• 13 October 2017 - NISO Annual Conference and All Ireland Safety Awards Ceremony, Galway
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Information and Updates
Notification of Awards:
If successful you will be notified about the classification of award that your organisation has won.
The exact award will remain confidential until the evening of 13 October 2017 in Galway.
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Contact details
SafetyAwards.ie/contact
or
NISO: 00 353 1 465 9760
NISG: 00 44 28 9336 8928
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All Ireland Safety Quiz Dates
• Western: 9 February; 20.00hrs; Oranmore Lodge Hotel, Galway
• South East: 21 March; 20.00hrs; Viking Hotel, Cork Road, Waterford
• Midland: 7 March; 20.00hrs; Bridge House Hotel, Tullamore
• Eastern: 22 March; 19.00hrs; The Gresham Hotel, Dublin 1
• North East: 9 March 19.00hrs; The Errigal House Hotel, Cootehill, Co Cavan
• Mid West: 23 March; 20.00hrs; Greenhills Hotel, Limerick
• North West: 16 March; 20.00hrs The Clayton Hotel, Sligo
• Southern: 28 March; 20.00hrs; Oriel House Hotel, Ballincolliig, Co Cork