2020 - 2021Draft 3 - Budget

April 23, 2020

Schodack CSD Leadership Team 1

Review of Budget Priorities and Changes

➔ What has changed from the last draft of the budget?

◆ Enacted State Budget

● Reduction of $40,344 from January Aid Runs○ $25,000 -Community Schools Funding○ $15,344 - Foundation Aid

● Pandemic Adjustment reduced from Foundation Aid added back through Federal Stimulus Package (Federal CARES Act Restoration) ○ $43,321

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Review of Budget Priorities and Changes: 2020-2021 ● Governor to make periodic adjustments (reduction in aid)

○ How: In the event that actual state revenues come in below 99% percent of estimates or if actual disbursements exceed 101% of estimates.

○ When: The determination of whether spending reductions are called for would be made during specified “measurement periods”:

◆ April 1 to April 30, ◆ May 1 to June 30, ◆ July 1 to December 31.

● Current Recommendation: wait until the first measurement period is past (after April 30) before deciding on state aid amounts to include in proposed district budgets.

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“Reduction WAVES”

Review of Budget Priorities and Changes: 2020-2021

➔ What has been removed since last meeting?

● School Resource Officer● 4th Section at CES● Fixed Asset Inventory Appraisal Proposal - Through Q3● Branding Updated● Facilities FTE increases● Assembly Funding● Classroom/Office Furniture● Classroom Furniture● 1 - 65 Passenger Bus w/Seatbelts

➔ How do we handle the Pandemic Adjustment? - $43,321● $41,250 - Technology IP’s. If funding is available then IP’s will happen in Spring.● $ 2,071 - Other Equipment will be held until funding is known to be available

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Priorities List 2020-21:

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Please see: “20-21 Budget Priorities

Board Grid” within BoardDocs for all

information

Current Status of the 2020-21 Budget

Rollover Draft 1 Draft 2 Draft 3 Supt Final

Projected Appropriations

$(25,972,658) $(26,104,353) $(26,222,503) $(25,988,979) $

Projected Revenues $24,586,548 $24,727,119 $25,098,895 $25,138,979 $

Appropriated Fund Balance in 2020-21 $850,000 $850,000 $850,000 $850,000 $

Difference $(536,110) $(527,234) $(273,608) $0 $

Remaining Budget Priorities

$(377,794) $(243,748) $0 $0

Gap to be closed $(905,208) $(517,356)

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Tax Levy Rates

2020-21 2.625%

2019-20 2.85%

2018-19 2.19%

2017-18 2.94%

2016-17 -0.30%

2015-16 2.50%

2014-15 1.40%

2020-2021 2.625% is at

Tax Cap

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2020-21 Capital - Waiting on Governor to issue Executive Order

➔ Voter approved through budget: ◆ 2020-21 Transfer to Capital Project: CES Work

● CES Library renovation to include removing low walls and associated electrical, new paint and new carpet. Redo tile floors on the 1st floor.

● Not to exceed cost: $100,000

➔ Propositions:

◆ 2020-21 Transfer from Capital Reserve: District Office● Remove old hot tanks, pumps, electrical, and piping. Install two new instantaneous

natural gas hot water heaters, new circulator pumps, wiring and controllers. ● Not to exceed cost: $100,000

◆ Bus Purchases utilizing BANs● Amount to be determined through budget process - 1 large and 1 small● Not to exceed cost: $173,000 - (est $3,000 budget impact)

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Board Elections - Waiting for Governor to issue Executive Order

➔ School Board elections

◆ How...We still don’t know

➔ Board seats open - three year terms starting July 1, 2020

◆ Christian Olsen ◆ Charles Peter◆ Current Vacant Seat

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Budget Planning - End of this year and next continued

◆ Reduction Waves - Identify reductions of expenses in waves to match reduction in aid from least to most impact on students

● Wave 1 - April 30th -2019/20 budget impact or Captured in Superintendent's Budget

● Wave 2 - June 30th - Use unappropriated fund balance above the allowable 4% along with 7/1 spending freeze

● Wave 3 - December 31st - Use of available reserves and reduction in force if needed.

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Budget Planning - End of this year and next year

➔ Reductions could be as early 4/30/2020.◆ Could be aid reduction this year ◆ 2020-21 would be represented in the Superintendents Final Budget

➔ Look at Reserves to fill budget revenue gaps as needed next year

◆ Unappropriated Fund Balance - Potential to carry over more than 4% ◆ Specific Reserves

● ERS● TRS● Insurance● Unemployment● Worker’s Compensation

➔ Mandated versus non-mandated costs throughout the district for 2020-2111

Budget Planning - End of this year and next continued

➔ Spending Freeze: July 1 for anything not health and safety related until revenues are known

◆ Items such as:

● Curriculum Writing● Conferences● Overtime● Equipment ● Supplies● Non-Contractual Professional Development

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Next Year: Outlook

➔ Budget created with known information as of today

➔ Unknowns as of today...

◆ Information will change and will make us adapt throughout the year● “Measurement periods” - What does this mean to our revenue?

○ April 1 to April 30, ○ May 1 to June 30, ○ July 1 to December 31.

● Have to be prepared to adjust both revenue projections and expenses as the year progresses

◆ Transportation Aid in 2020-21 -Waiting to see what the Governor decides to do. Hold harmless or reduction?

◆ Medicaid Recovery from 2019-20 13