©2015 MBLWHOI Library www.mblwhoilibrary.org

Build an institutional repository on a shoestring:

Sure, we can do that!

Ann Devenish

WHOAS Project Manager

15 June 2015

SLA Boston

About us• Community: MBL, SEA, USGS, WHOI, WHRC

• <850 year-round researchers• 600-800 summer researchers & course attendees @ MBL• 140 MIT/WHOI Joint Program (graduate) students• n post-docs, guest investigators, visiting students, Summer

Fellows

• Staff: 10 librarians (MBL or WHOI employees)– Handful of volunteers (scanning photos & processing herbarium

samples)– Occasional intern from a nearby library program (archives

processing)– No additional support staff– No student workers– Minimal staff overlap

Core library services• 24/7 access to Lillie print collections• Circulation services• Off-site storage retrieval • On- and Off-campus access to e-journals and databases• Interlibrary loan• Comprehensive reference assistance and on-demand training• Data management (planning and data citation)• Repository services• MBL and WHOI institution archives ~ administrative,

manuscript, and data• MBL Rare Book collection• Monthly lunchtime programs (ORCID, Copyright, Data

Management, etc.)• Library orientations, tours, etc.• Special projects

Repository services

Budget outflows

51%

41%

6%2%

Publications & DatabasesSalaries & BenefitsMaintenance Fees & MembershipsMisc & Other

September 2002

We’re going to build an e-print server ….

Cathy Norton, Director, MBLWHOI Library

… a what?

Ann Devenish

2004 pilot project outcomes/conclusions

• Existing constraints:– No new staff – No new budget dollars

• Beg and borrow IT support & equipment– No institutional mandates for author deposit

• Open source platform our best (only?) option– DSpace

• Dublin Core metadata scheme• OAI PMH• Multiple file formats

“Should we build an IR?” was never a question we asked/answered

Fire, ready, aim

11 years later, not much has changed …

Let’s deposit DOIs for locally published content (theses, technical reports, etc.)

Let’s deposit DOIs for data sets in support of publication

Let’s accept content via SWORD

Let’s support item versioning

Let’s support linked open data

…except , now we have a smaller staff

How we do it

• Collaborate ~ play nicely with others

• Leverage ~ build on our successes

• Outsource ~ when necessary

• Grants ~ when available

Collaborate

Examples:– CrossRef: DOIs– Digital-TAGs: Data sets– Biological Chemical Oceanography Data

Management Office (BCO-DMO): SWORD deposit

– Elsevier: Linking to data

Elsevier linking

Leverage

• Examples:– CrossRef DOIs for “books” > DOIs for data

sets– DTAG wav files > support for more robust

hardware– BCO-DMO > item versioning & linked open

data

Outsource

Examples:– New Wave Printing

• Scanning (older theses and technical reports)

– Longsight • IT support • Elsevier linking• SWORD (in part)

– @mire • Item versioning• Linked open data (under development)

Grants

Examples:– Jewett Foundation

• Item versioning (in part)

– National Science Foundation• GeoLink Linked open data

WHOAS rendered as RDF

Action items• Involve library and IT colleagues, early

and often– Identify local skill sets and any organizational

deficiencies– Identify potential partners, internal and

external• Look forward

– Positive attitudes • Don’t over think it!

https://vimeo.com/101165012

Don’t be afraid!

©2015 MBLWHOI Library www.mblwhoilibrary.org

Questions?

adevenish@whoi.edu