2015 16th Annual PABUG Conference

1098T Banner Process – Easy or Difficult?

Cathy PoieszMessiah College

2015 16th Annual PABUG Conference

General Announcements:• Please turn off all cell phones/pagers• If you must leave the session early,

please do so as discreetly as possible • Please avoid side conversations

during the session• Questions will be answered …..

Thank you for your cooperation

2015 16th Annual PABUG Conference

To receive CPE credits for this session (if eligible), complete the CPE Attendance Form on the PABUG Annual Conference website

http://pabug.org/pennsylvania-banner-users-group-annual-conference/cpe-credits/

or via the PABUG conference app.

For additional questions please contact

Kim Fremont CPE - Coordinator http://pabug.org/contact-us/

CPE Credits - We’ve gone electronic!

2015 16th Annual PABUG Conference

Messiah College

• 4 year private school• Mechanicsburg (south-central PA)• Undergraduate students = 2820 (FT & PT)• Graduate students = 491 (FT & PT)

• Banner 8.5

2015 16th Annual PABUG Conference

Banner 1098T Process Flow

2015 16th Annual PABUG Conference

Banner Set-Up

• Banner Accounts Receivable User Guide – Banner 8.5, dated Sept 2014

• TTVREPT – Tax Report Validation• TSATAXR – Tax Reporting Rules• TSA1098 – Transmitter Information• TSP1098 – Process Submission Controls GJAPCTL• TSATAXN – Student Tax Notification• TSR1098 – Process Submission Controls GJAPCTL

2015 16th Annual PABUG Conference

Banner Set-Up

Banner Accounts Receivable User Guide:-Page 196 - 199-Page 381 - 390-Page 403 - 408-Page 521 - 534

2015 16th Annual PABUG Conference

1098T

• TSRTRAF – If using a third-party vendor, you need to produce the flat file using TSRTRAF - Detail Tax Report Process. (page 521 – 534)

2015 16th Annual PABUG Conference

Banner Set-Up

• TTVREPT – Tax Report Validation

2015 16th Annual PABUG Conference

Banner Set-Up

• TSATAXR – Tax Reporting Rules

2015 16th Annual PABUG Conference

Banner Set-Up

• TSATAXR – cont’d

2015 16th Annual PABUG Conference

Banner Set-Up

• TSATAXR – cont’d

2015 16th Annual PABUG Conference

1098T Process• TSP1098 - Stores 1098T information. Can run

multiple times in Test mode.

2015 16th Annual PABUG Conference

1098T Process• TSATAXN – Student Tax Notification form

• Once you run TSP1098 the student information is displayed on TSATAXN screen in “Ready to Send” status.

• If you need to add missing or update information, insert record, duplicate record and make changes.

2015 16th Annual PABUG Conference

1098T Process• TSR1098 – 1098 Student Tax Report

• Used to run the 1098T printing process and generate IRS file.

• When this process is run in Official mode, status changes on TSATAXN to (S)ent) or (E)xcluded.

• Two files are produced TSR1098.lis and IRS1220.dat file.

2015 16th Annual PABUG Conference

Self-Service Banner Set Up

• To make the 1098T live in SSB, turn on the switch (IT), and make sure you “Enable 1098T” on TSATAXR.

2015 16th Annual PABUG Conference

1098T Template• IT downloads the Evisions 1098T template at http://

support.evisions.com/Support/TaxCenter.aspx (if mailing 1098T, must be mailed before January 31)

2015 16th Annual PABUG Conference

Submit file to IRS

• TSR 1098 process produces the IRS flat file (irs1220.dat) if the 08 parameter is set to “Y” for yes. When this process is run in “Official” mode it also sets the IRS Report Status indicator to Sent on TSATAXN.– Must submit IRS file to

https://fire.irs.gov/firev1r/default.aspx no later than March 31 (plan ahead in case the file is rejected).

2015 16th Annual PABUG Conference

The Taxpayer Relief Act of 1997

• Institutions are required to furnish and file information to assist taxpayers and the IRS in determining the amount of qualified tuition and related expenses.

• Messiah College does not list payments received on 1098T.

2015 16th Annual PABUG Conference

Process to Avoid IRS Fines• October: Mass email to all students asking them

to check personal information on SSB and update as appropriate with Registrar’s Office.

• October, November, December: Using the TSP 1098 error report, send IRS W9 forms with letter explaining why we need the missing information.– Run TSP1098 regularly– Update TSATAXN– Track students on spreadsheet

2015 16th Annual PABUG Conference

Open Discussion

• What other schools are running the Banner out of the box 1098T process? Why?

• What schools are outsourcing the 1098T process? Why?

2015 16th Annual PABUG Conference

Open to the Floor

• Questions

• Comments

2015 16th Annual PABUG Conference

Please take time to complete our Conference and Session

evaluations.

YOUR INPUT MATTERS!!!