Post on 22-Nov-2014
description
Update from the SecretariatKate Hoeppel, Senior Supervisor, Youth Exchange, RIEvanston, IL, USA
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Your Team at the Secretariat
• John Hewko, General Secretary• Michele Berg, Chief Officer, Programs and Member
Services• Victor Barnes, Director, Programs & Grants• Sharon Cyr, Manager, Programs• Adam Doty, Manager, New Generations Programs• Kate Hoeppel, Senior Supervisor, Youth Exchange • Tom Woods, Senior Coordinator, Youth Exchange • Jessica Borrego, Compliance & Reporting
Coordinator, Youth Exchange • Lauren Ribant, Service Coordinator, Youth Exchange
youthexchange@rotary.org
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Youth Service – The Fifth Avenue of Service
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Our Programs for Young Leaders
Interact 12-18 Rotaract 18-30
Rotary Youth Exchange 15-19
New Generations Service Exchange
Rotary Youth Leadership Awards (RYLA)
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2012-13 Youth Exchange Statistics
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Overall Program Participation
Type of Exchange Exchanges Reported
% of Total Exchanges
Long-term 5,513 72%
Short-term 2,113 28%
TOTAL 7,626 100%
Long-term72%
Short-term28%
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Survey Response Rate
Geographic Area Response Rate
Africa 75%
Asia 68%
Europe 70%
North America 80%
Oceania 61%
South America 72%
WORLDWIDE 73%
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Historical Analysis of Total Exchanges from 2009-2013
South America Oceania North America Europe Asia Africa0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
2009-10*2010-112011-122012-13
% T
otal
Exc
hang
es
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Historical Analysis of Total Exchanges from 2009-2013
2009-10* 2010-11 2011-12 2012-130%
10%
20%
30%
40%
50%
60%
70%
80%
90%
100%
AfricaAsiaEuropeNorth AmericaOceaniaSouth America%
Tot
al E
xcha
nges
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Long-term Exchange
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Long-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
0%
10%
34% 34%
4%
18%
% L
ong-
term
exc
hang
es
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Long-term Exchanges by Country
United States 22%
Brazil 11%
France 8%
Mexico 8%Germany
7%
Canada 4%
Belgium 4%
Taiwan 4%
Denmark 4%
Argentina 3%
Other(36 countries)
26%
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Long-term Exchanges by Country
Country Inbound Long-term Exchanges
United States 1,188
Brazil 616
France 432
Mexico 432
Germany 359
Canada 227
Belgium 220
Taiwan 213
Denmark 194
Argentina 189
Other (36 countries) 1,443
ALL COUNTRIES 5,513
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Short-term Exchange
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Short-term Exchanges Worldwide
Africa Asia Europe North America Oceania South America0%
10%
20%
30%
40%
50%
60%
4%
10%
56%
20%
2%
8%
% S
hort-
term
exc
hang
es
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Short-term Exchanges by Country
United States15%
Germany 9%
France 7%
Brazil 6%
Denmark 6%
Finland 6%Korea
5%
Turkey 5%
South Africa 4%
Italy 4%
Other(30 countries)
34%
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Short-term Exchanges by Country
Country Inbound Short-term Exchanges
United States 327
Germany 185
France 144
Brazil 133
Denmark 124
Finland 118
Korea 97
Turkey 96
South Africa 90
Italy 78
Other (30 countries) 721
ALL COUNTRIES 2,113
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District Participation by Type of Short-term Exchange
Homestay66%
General Camp17%
Tour7%
Family Camp4%
Other5%
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Early Returns
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Early Returns as a Percentage of Total Exchanges
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Early Returns by Region
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
1%
11%
34% 33%
4%
17%
% E
arly
Ret
urns
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Early Returns as Percentage of Regional Total Exchanges
Africa Asia Europe North America Oceania South America0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
2%4% 3% 4% 4% 4%
Early
Ret
urns
as
% o
f Reg
iona
l Tot
al
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Early Returns by Country Country Early Returns
United States 66
Brazil 30
Germany 22
France 20
Denmark 19
Canada 15
Argentina 12
Japan 11
Mexico 11
Taiwan 10
Australia 7
Switzerland 7
Other (18 countries) 59
ALL COUNTRIES 275
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Early Returns by Country
United States 24%
Brazil 11%
Germany 8%
France 7%
Denmark 7%
Canada 5%
Argentina 4%
Japan 4%
Mexico 4%
Taiwan 4%
Australia3%
Switzerland3%
Other(18 countries)
15%
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Early Returns as Percentage of Country Totals
Country Early Returns % of Country’s Total Exchanges
Philippines 2 12%
Paraguay 2 10%
Sweden 6 6%
Denmark 19 6%
Canada 15 6%
Japan 11 5%
Argentina 12 5%
Switzerland 7 5%
United States 66 4%
Taiwan 10 4%
Germany 22 4%
Brazil 30 4%
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Early Returns as Percentage of Country Totals
Philipp
ines
Paragu
ay
Sweden
Denmark
Canad
a
Japa
n
Argenti
na
Switzerl
and
United
States
Taiwan
German
y Braz
il 0%
5%
10%
15%
20%
25%
30%
35%
40%
45%
50%
12%10%
6% 6% 6% 5% 5% 5% 4% 4% 4% 4%% o
f Cou
ntry
's T
otal
Exc
hang
es
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Most Common Reported Causes of Early Returns
Other
Sudden illness or injury
School requirements in home country
Rule violation: unauthorized travel
Rule violation: romantic involvement
School problems
Problems with host club
Breach of law
Rule violation: drug/alcohol use
Inactivity in school or the community
Problems with host family
Rule violation: other
Prior medical or psychological condition
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Most Important Causes of Early Returns
School requirements in home country
Problems with host club
Problems with host family
Rule violation: unauthorized travel
Other
Rule violation: romantic involvement
Rule violation: other
Sudden illness or injury
School problems
Inactivity in school or the community
Rule violation: drug/alcohol use
Prior medical or psychological condition
Breach of law
Homesickness
0 20 40 60 80 100 120
Very ImportantImportantSomewhat Important
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Certification Update
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Youth Exchange Certification – Year 8
• 89% districts certified• Annual renewal process and • Recertification approx. every 6 years• Outbound-only certified districts:
• India: 3020, 3051, 3052, 3053, 3281, 3282, • Africa: 9110 (Nigeria), 9212(Ethiopia and
Kenya only), 9220 (Comoro Islands, Djibouti, Madagascar, Mauritius, and Seychelles; Reunion and Mayotte are fully certified)• East Timor: 9500
• Newly certified district: 3240 (India)
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Required Reporting to RI
• Inbound student data – All types of exchanges– Any convenient format: scans of Guarantee Forms, spreadsheets, etc.– Before or shortly after the exchange begins
• Any serious student incident– Includes early returns
• Annual survey
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Program Evaluations
• Staff continue to perform 4-5 onsite program evaluations each year• Opportunity to ensure compliance with certification requirements an share best practices and strengthen overall program• Some general findings:–Youth Exchange builds and retains membership–Early communication of problems–Succession planning –Club motivation and compliance
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Assistance in Review of Districts’ Students Insurance Policies
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RI Minimum Coverage Amounts for Student Travel Insurance
• New regulations for student insurance were adopted by RI board, effective January 2012.– Documented in RCOP 41.060.10
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Evaluation of Insurance Policies
• Districts, if asked to purchase partner’s insurance, need to know if partner’s policy meets RI regulations • Difficult to do – Districts are not that familiar with RI regulations
• Insurance working group recently established as a resource to help districts
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Insurance Working Group Members
• Peter Kaye, Chair, Australia• Carl Luckenbach, USA• Cheryl Combs, USA• Erkki Nuotio, Finland
Members’ contact information to be included in next delivery of RI RYE directory (April 2014)
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Insurance Working Group Procedure
• Review policies provided by districts, and:
– Respond affirmatively to districts if policy is compliant or
–Notify district of perceived shortfalls, and present conclusions to RI Risk Management Group for resolution
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RI Risk Management Staff
• Evaluate conclusions from Insurance Working Group• When policy is determined not to meet RI regulations:– notify district owning policy to correct policy– obtain evidence of amendments– notify Working Group
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Record Management
• Insurance Working Group will maintain record of compliant policies to prevent redundant reviews in future• Youth Exchange Committee and RI staff are discussing ways of making this information accessible to YEOs
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Rotary’s New Voice and Visual Identity
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New Rotary Website
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• Profiles• Connect• Messaging• Groups• Ideas• Calendar• Marketplace/Hub
My Rotary
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Strengthening Rotary’s Brand
• Voice and Visual Identity Guidelines – Focus on adoption, not enforcement– www.rotary.org/myrotary/en/secure/101751
• For general questions about the new marks: – graphics@rotary.org
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Survey to collect feedback on potential changes to Youth Exchange logo…
Forward the survey to potential, current and former students!
What does this mean for Youth Exchange?
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• Youth Exchange Workgroup Site– RI publications: – YEO Directory
• Youth Exchange Bi-monthly e-Newsletter• www.rotary.org
youthexchange@rotary.org
Available Resources
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Questions?