Transcript of 2014-15 Safe Schools Infinite Campus Interchange Windy L. Newton Office of Next Generation Schools &...
- Slide 1
- 2014-15 Safe Schools Infinite Campus Interchange Windy L.
Newton Office of Next Generation Schools & Districts, Division
of Student Success
- Slide 2
- Requirements 2014-15 O Beginning with the 2014-15 School Year,
the Restraint or Seclusion Custom tab will no longer be used O The
documentation of the restraint or seclusion will now be captured
via the Behavior Response within the Behavior Management Tool O
IAES (Unilateral Removals by School Personnel or Hearing Officer)
behavior event and resolutions have been added-these will be used
for Special Ed only and will be very limited
- Slide 3
- Requirements for inclusion in Safe Schools Reporting Incidents
with law or board violation selection from one of the following
categories: O Assault or Violence O Guns or other weapons O
Controlled substances (including alcohol or tobacco) O Bullying or
Harassment Incidents with state resolutions of one of the
following: O Expulsion, with services SSP1 O Expulsion, without
services SSP2 O Out of School Suspension SSP3 O In School Removal
INSR O Restraint SSP7 O Seclusion SSP8 O IAES Unilateral Removal by
School Personnel- SPED O IAES Removal by Hearing Officer -
SPED
- Slide 4
- Data Standards A list of the select law and board violations
can be found in the 2014-15 Safe Schools Data Standards on the KDE
Safe Schools website.KDE Safe Schools website The data standards
provide users with details as to what data must be entered into IC
for safe schools reporting purposes. Descriptions and screenshots
are part of the document.
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- Communication O KDEs primary point of contact for Safe Schools
data collection is the Safe Schools Coordinator for the district. O
All notifications sent to Safe Schools Coordinators are also sent
to the KSIS Point of Contact. O It is the districts Safe Schools
Coordinators responsibility to communicate important notifications
regarding data entry and standards to the school users in their
districts.
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- How is the data used? The data is reported to O The Kentucky
Center for School Safety O The Office of Education Accountability O
Legislative requests O U.S. Department of Education O School Report
Card > Learning Environment tab > Safety Tab
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- School Report Card O This data will be reported on your
district and school report cards via open house for 2014-15. O The
2013-14 data is populated currently for each school. O It is very
important that schools and districts verify their data during the
verification window for Safe Schools reporting and during the
verification window for School Report Card.
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- Corporal Punishment If your district does not implement
Corporal Punishment according to board policy, the SSP5 resolution
code should be end dated via Behavior > Admin > Resolution
Types. This will prevent users from selecting as a resolution in
error.
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- Multiple Resolutions O Scenario 1: O Student receives a
resolution of In-School Removal (INSR) O While serving the INSR,
student receives an Out-of-School suspension (SSP3) before INSR has
ended O INSR resolution must be end dated or end timed prior to the
start of the SSP3
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- State Resolutions O Require a selection of a law or board
violation on the event detail O Require a start date and time O
Require an end date and time
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- O If resolution of SSP7 - Restraint or SSP8 - Seclusion is
selected, a Behavior Response will be required. O User will see
warning as shown below: Resolution of SSP7 or SSP8
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- O Select the Behavior Response button to enter the Restraint or
Seclusion details O The Add Behavior Response button will be grayed
out until an event/participant has been created Add Behavior
Response
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- O Select from the drop list the appropriate technique used
during the restraint: O BR01: Control position O BR02: Kneeling
position O BR03: Other O BR04: Release/escape (self-protection) O
BR06: Standing position O BR07: Transport position O BR05:
Seclusion (use only if Resolution SSP8 selected) A new behavior
response must be created for each response. If the technique
changes during the SAME response, describe in the Response Details
textbox below. Response Type
- Slide 14
- O Each restraint must be documented separately with one
technique selected for the response type. O If multiple techniques
are used during the SAME response (i.e. the restraint position
changes from standing to seated), then describe the techniques used
in the Response Detail textbox. Multiple Responses Windy Newton
Gretta Hylton
- Slide 15
- O Response Date will auto-populate from the Date of Incident
field O Enter the Start Time of the Behavior Response O Enter the
End Time of the Behavior Response O Duration will auto-calculate
based on start and end time entered Response Times
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- O Select the behavioral intervention(s) used immediately prior
to implementation of restraint or seclusion User can choose
multiple pre-response interventions Pre-Response Interventions
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- O Enter the following information into the Pre-Response text
box: O Document an account of the actions, by involved students and
staff before the response O Describe events leading up to the
response, including possible factors contributing to the dangerous
behavior O Document the effectiveness of any Pre-Response
Interventions O Describe how the students behavior posed an
imminent danger of physical harm to self or others Pre-Response
Actions
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- O Enter the following information into the Response Details
text box: O Document an account of the students behavior during the
response O Describe how school personnel responded to the dangerous
behavior O Document interactions between the student and the school
personnel during the response O Document the effectiveness of this
response type in de- escalating the situation Response Details
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- O Enter the following information into the Post-Response
Actions text box: O Document an account of the student and staff
following the response O Document the effectiveness this response
had in deescalating the situation O Describe the planned positive
behavioral interventions which shall be used to reduce the future
need for restraint or seclusion of the student O Document a
referral to Program 504 or IDEA, if student not previously
identified O Describe basis for declining to refer the student to
Program 504 or IDEA, if applicable O Enter de-briefing session
date, time and attendees O Document any follow-up debriefing
sessions Post-Response Actions
- Slide 20
- O Student was injured during the response: Selecting this
indicator will prompt two required fields O Describe any injuries
to the student: Describe injuries to student related to the
restraint or seclusion O Injury Severity: Select from the drop list
the severity of the injuries to the student O 01: Minor O 02:
Severe: Extreme Physical Pain O 03: Severe: Loss or Impairment of
Function O 04: Severe: Protracted & obvious disfigurement O 05:
Severe: Substantial Risk of Death O 06: Severe: Death O Apply To:
Select student in which to apply Behavior Response O Guardian
Contacted: Indicate that the guardian was contacted O Date: Enter
the date the guardian was contacted O Time: Enter the time the
guardian was contacted O Contact Name: Enter the name of the
guardian contacted O Details: Enter any details discussed during
the contact, such as the method of contact Student Details
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- Student Details continued
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- O Search and add all participants involved in the behavior
response O Select the Role of the Participant from the drop list
Participant Details
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- O Participant was injured during the response: Selecting this
indicator will prompt two required fields O Describe any injuries
to the participant: Describe injuries to the participant related to
the restraint or seclusion O Injury Severity: Select from the drop
list the severity of the injuries to the participant O 01: Minor O
02: Severe: Extreme Physical Pain O 03: Severe: Loss or Impairment
of Function O 04: Severe: Protracted & obvious disfigurement O
05: Severe: Substantial Risk of Death O 06: Severe: Death
Participant Details continued
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- O The response will appear within the students behavior
incident record O A student report can be printed from the students
behavior tab O Upon printing from student behavior, user will be
prompted to include participant detail, the default is NO, KDE
recommends to not print detail containing participant information.
Behavior Response
- Slide 25
- Safe Schools Extract O The Safe Schools Extract is located via
KY State Reporting | Safe Schools O The validation report should be
run monthly and distributed to schools for clean up of
error/warnings prior to the end of the school year
- Slide 26
- Validation Checks O Errors Indicate problematic data that will
NOT pull on the report O Warnings Indicate problematic data that
WILL pull on the report Districts should work throughout the school
year to clean up errors and warnings.
- Slide 27
- O Error 1: Resolutions Missing Start/End Dates and/or Start/End
Times This error will be appear anytime a student has a state
resolution w/o a resolution start/end date and/or start/end time.
There are no known issues with this error and validation has been
put in place in which users can no longer save a state resolution
record without this data.
- Slide 28
- O Error 2: State Resolutions without a Law or Board Violation
Selected This error will appear any time a student has a State
Resolution without a selection of a Law or Board violation within
the Event Detail There are no known issues with this error and
validation has been put in place in which users can no longer save
a state resolution record without a law or board violation
selected.
- Slide 29
- O Error 3: Events without a Participant This error will appear
anytime an event with a qualifying Law or Board violation does not
have participant selected. O Error 4: Student Behavior Incident
Date is not within Enrollment This error will appear for any
student offender with a qualifying behavior incident date outside
the students enrollment dates within the district.
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- O Warning 1: Out of School Suspension/ attendance dates and/or
times Inconsistent This warning will appear for students who
received a state resolution of SSP3 and the start/end date/times of
the behavior resolution are not consistent with the check-in/out
date/time within the students attendance. NOTE: the
Suspension/Attendance Linkage report will assist.
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- O Warning 3: Student Behavior Resolution Date not within
Enrollment This warning will appear for students who have a
behavior resolution start/end date outside of the enrollment
start/end dates within the district. For validation purposes, users
should verify the dates of the resolution are within the dates of
an enrollment record.
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- O Warning 4: Overlapping State Resolution Start Date/Time and
or End Date/Time This warning will appear anytime a student has two
or more state resolutions (SSP1, SSP2, SSP3, SSP5, INSR) which
overlap by any span of dates or times. NOTE: most of these
incidents involve an INSR and an SSP3 record. The SSP3 cannot start
before the INSR has ended.
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- O New Suspension/Attendance linkage functionality has been
added and can be used by districts to connect the SSP3 behavior
resolution to the Suspension Attendance code. O Set-up is found via
Behavior | Admin | Resolution Type and System Administration |
Attendance | Attendance Codes
- Slide 34
- Things to know! O Begin cleaning up your errors/warnings NOW O
Communicate to building principals to begin running the Safe
Schools extract for their school and start cleaning up the
errors/warnings and to verify school level behavior data O This
data is reported publically via the School Report Card
- Slide 35
- 2014-15 Timeline O May 1 st Official district verification
window opens O June 30 th - District verification window closes O
June 30 th Superintendent verification due to KDE O July 6 th - KDE
will extract data from IC reporting warehouse O July 15 th
(tentative) District and school level data will be available for
viewing in the 2014-15 School Report Card Data Collection tool O
July 31 st - School Report Card verification of behavior data ends
(note: two weeks after availability in SRC) O August 30 th Data
provided to KCSS and OEA as mandated by KRS 158.444 O End of
September Public release of School Report Card
- Slide 36
- Questions O Infinite Campus Behavior questions, contact
Windy.newton@education.ky.gov Windy.newton@education.ky.gov O
Restraint and Seclusion Programmatic questions, contact
Gretta.Hylton@education.ky.govGretta.Hylton@education.ky.gov