Post on 03-Jan-2016
2012 SLDS P-20W Best Practice Conference 1
DESIGNING SYSTEMS FOR EXPANSION AND
EXCHANGE INTO OTHER SECTORS
Tuesday, October 30, 20122:00 – 3:00 PM
Jennifer Lambert, Utah Education Policy Center
Denise Mauzy, Opportunities in a Professional Education Network (OPEN) Initiative at the
University of Missouri
Mimmo Parisi, National Strategic Planning & Analysis Research Center (nSPARC) at Mississippi
State University
Shara Bunis, Pennsylvania Department of Education
2012 SLDS P-20W Best Practice Conference
• What is a Flexible System?
• Overview of States’ Progress
• Best Practices
o Flexible Systems Design
o Outcomes-Driven Work
o Cross-Sector Communication
• Key Considerations
TODAY WE’RE GOING TO DISCUSS …
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2012 SLDS P-20W Best Practice Conference 3
WHAT IS A FLEXIBLE SYSTEM?
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For the purpose of this presentation we are defining a flexible system for expansion and exchange to have:• Processes to identify and address needs as they
are determined• Systems that have the ability to
integrate/exchange with new programs or agencies within a sector, or cross-sectors including:o Broaden elements in the dictionary (including metadata)o Have a identifier or matching process that can be
applied broadly
WHAT IS A FLEXIBLE SYSTEM?
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OVERVIEW OF STATES’ PROGRESS
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WHAT ARE BEST PRACTICES IN DESIGNING SYSTEMS
FLEXIBLE ENOUGH FOR EXPANSION?
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Mississippi• Build a centralized system
• Establish a state data clearinghouse
Utah• Identify possible future
expansions at the beginning• Clearly define purpose and
scope of the endeavor• Keep overall purpose in mind
Pennsylvania• Have a “high level” big-
picture or blueprint• Remember to look up from
the microscope and keep the big picture in mind
• Technical considerations• Sustainability considerations
Missouri• Governance does not look the
same in all sectors (e.g., governance of Head Start data)
• Detailed plans for how to address probabilistic matching of person IDs, alignment of organization IDs, etc.
• Piloting core data elements for some data sets to ensure that data are captured in a meaningful way
FLEXIBLE SYSTEMS DESIGN
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Group Discussion• Have you fully investigated the system-
needs for expansion?• How do you know when your system is
flexible?o i.e., Have you considered how you’re going to
link your data?
• How does your system design promote its sustainability?
FLEXIBLE SYSTEM DESIGN
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WHAT ARE BEST PRACTICES IN ENSURING OUTCOMES
DRIVE THE DESIGN OF EXPANDED SYSTEMS?
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Mississippi• Identify key questions relevant to end
user types• Policy• Accountability/Reporting• Program Evaluation• Personal Development• Planning
Utah• Identify stakeholders
• Assess their needs• Know key questions• Have a unified vision and
purpose• Periodically revisit
Pennsylvania• Engage the stakeholders in a
meaningful way throughout the project
• Assist the stakeholders in articulating the business/programmatic needs of the system
• Use outcome-driven measures to assess the successfulness of the project
Missouri• Identify key research/policy
questions that can be answered now and those that you can answer as data gaps are addressed
• Identify benefits for data contributors—quid pro quo (e.g., joint administrative use)
• Link outcomes to Departmental goals when applicable
• Success looks different for each sector. (e.g., large data gaps expected in EC)
OUTCOMES-DRIVEN WORK
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Group Discussion• Have you defined outcomes for your
sector? Across sectors?o i.e., Key cross-sector policy questions
OUTCOMES-DRIVEN WORK
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WHAT ARE BEST PRACTICES IN COMMUNICATING ABOUT
SYSTEM DESIGN ACROSS SECTORS?
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Mississippi• Clearly define the scope of the
SLDS and every building block necessary to establish and sustain the system
• Brand• Clearly present the data for each
end user type (e.g. teacher, principal)
Missouri• Clearly communicating the vision
for inclusion of specific datasets• Build trust with key data partners
during pilot efforts• Identify areas where the system
design can be modified to accommodate specials circumstances related to a sector
Pennsylvania• Understand who the champions
and stakeholders are and communicate with the right people
• Provide timely reports and information on a regular basis
• Set clear expectations for what the resulting system will and will not deliver
• Set clear expectations for what resources will be required to build and sustain the system
Utah• Identify key individuals from
different agencies/sectors• Meet regularly • Collaborative platform
• Marketing• Logo, etc., website; status
updates• Talking points—everyone on the
same page• Brochure about the project
CROSS-SECTOR COMMUNICATION
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Group Discussion• Who is responsible for your
communication?• Who are your SLDS champions and
stakeholders? • How are you communicating your vision
with your partners and stakeholders?
CROSS-SECTOR COMMUNICATION
2012 SLDS P-20W Best Practice Conference
• Sustaining your SLDS
o Resources required for current sectors v. resources to expand into other sectors
• How best to link the data
• Data quality and availability in other sectors:
o Data available for matching
o Number of years of that data
o What match rate is “good enough”
o How to deal with near matches
• Limits of the data
• Legal barriers
• Ensuring appropriate use and understanding of the data
• Generating excitement for and use of the system
KEY CONSIDERATIONS
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2012 SLDS P-20W Best Practice Conference
Contact information:Jennifer Lambert, jen.lambert@utah.edu
Shara Bunis, c-sbunis@pa.gov
Mimmo Parisi, MParisi@nsparc.msstate.edu
Denise Muazy, MauzyD@missouri.edu
Missy Cochenour, missy.cochenour@sst-slds.org
CONTACTS
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2012 SLDS P-20W Best Practice Conference
For more information on designing systems for P-20W expansion and exchange:
SLDS Spotlight: Mississippi’s Approach to Building a P-20 Data Model: http://nces.ed.gov/programs/slds/publications.asp
P-20W Data Governance: Tips from the States: http://nces.ed.gov/programs/slds/pdf/brief4_P_20W_DG.pdf
P-20W Data Governance Challenge: College and Career Readiness:
http://nces.ed.gov/programs/slds/pdf/dgscenario_ccr.pdf
ADDITIONAL RESOURCES
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