2012

Set up payroll accounts in the Chart of Accounts

Understand Payroll Items Use the Payroll Setup Interview to add payroll items

Use the Payroll Setup Interview to add employee records

Set up Employee Defaults Run Employee Reports

Four payroll choices :1. Manual Payroll2. Basic Payroll 3. Enhanced Payroll 4. Online Payroll5. Assisted Payroll

1. Gather information about each of your employees2. Activate the Payroll function3. Set up payroll accounts4. Enable your QuickBooks file for payroll processing 5. Use the Payroll Setup Interview6. Add additional payroll items directly into Payroll Item

List7. Edit payroll items to modify the vendor information

and the way it affects the Chart of Accounts8. If setting up mid-year, enter year-to-date information

for each employee and enter year-to-date liability payments

9. Verify payroll item setup, employee setup, and the vendor list

10. Proof your setup.

Payroll Liability Accounts

Payroll Expense Accounts

This Interview is optional, but very helpful and works even if you have existing payroll

Starting the Payroll Setup Interview:◦ Select the Employees menu, select Payroll

Setup

Three ways to allocate costs between the company and the employee:

1.The company could pay the entire expense2.The company and employee could share the

expense3.The employee could pay the entire expense

If the costs are shared between the company and the employees, or if the employees pay for the entire cost via payroll deductions, use a Deduction Item to track the deductions

If you have a 401(k) plan, you can set up Payroll Items to track the employee contributions (salary deferral) to the plan

The Payroll Setup Interview will walk you through creating items to track and pay vacation or sick pay

If you have a “Paid Time Off (PTO)” policy instead of separate sick and vacation time you can use either Sick or Vacation time to keep track of PTO.

After you have set up your Payroll Items, you can set up each employee’s payroll record.

To set up vendors for payroll liabilities, continue with the payroll Setup Interview

If you are setting up your own payroll in the middle of the fiscal year, you’ll need to enter the year-to-date payroll information for each of your employees before entering your first paychecks

Default settings for each new employee

To view all employees, including deactivated employees, display the Employee list and click the Include inactive box

Set up payroll accounts in the Chart of Accounts

Understand Payroll Items Use the Payroll Setup Interview to add payroll items

Use the Payroll Setup Interview to add employee records

Set up Employee Defaults Run Employee Reports