2012-316 - Response Package

Date: 8/27/2012 11:26:18 AMSubject: FW: 5 - E 8th Old VPD building budget repairs

Hi John,

Thanks, Dino GoundouvasContracting Specialist,City of Vancouver, Supply ManagementT: 604 871 6182C: 604 306 1154

From: Kassam, NickSent: Monday, August 27, 2012 9:04 AMTo: Lee, David; Goundouvas, Dino; Bruce, PaulSubject: Re: 5 - E 8th Old VPD building budget repairs David,

Please discuss with Dino and he will escalate to Paul or I if he needs advice

ThanksNickRegards,Nick KassamDirector, Supply Chain ManagementCity of Vancouver From: Lee, DavidSent: Monday, August 27, 2012 08:53 AMTo: Kassam, NickSubject: FW: 5 - E 8th Old VPD building budget repairs Hi Nick fyi,

From: Breckner, JohnSent: Monday, August 27, 2012 7:49 AMTo: Chan, Melinda; Lee, DavidCc: Antoniali, SusanSubject: RE: 5 - E 8th Old VPD building budget repairs Thanks Melinda, Yes that makes good sense to me, please proceed David.

of 295

s.17(1)(d) & (f) and s.21(1)

Cheers, John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Chan, MelindaSent: Friday, August 24, 2012 4:56 PMTo: Lee, DavidCc: Breckner, JohnSubject: RE: 5 - E 8th Old VPD building budget repairs

John, do you agree with the above?Melinda Chan, AACI, P.AppProperty NegotiatorCity of Vancouver - Real Estate ServicesSuite 300 - 515 W.10th AvenueVancouver, BC, V5Z 4A8Tel: 604-873-7409Fax: 604-873-7064E-mail: melinda.chan@vancouver.ca From: Lee, DavidSent: Friday, August 24, 2012 2:45 PMTo: Chan, MelindaCc: Breckner, JohnSubject: FW: 5 - E 8th Old VPD building budget repairs Further to our mini talk yesterday, these are my comments.

FOI Request # 2012-316 Page 2 of 295

s.17(1)(d) & (f) and s.21(1)

From: Lee, DavidSent: Tuesday, August 21, 2012 1:55 PMTo: Chan, MelindaSubject: FW: 5 - E 8th Old VPD building budget repairs fyi From: Teresa [mailto:teresa@justmechanical.com]Sent: Tuesday, August 21, 2012 11:27 AMTo: Lee, DavidSubject: FW: 5 - E 8th Old VPD building budget repairs Good morning David,

From: Teresa [mailto:teresa@justmechanical.com]Sent: Thursday, August 16, 2012 2:41 PMTo: 'Lee, David'Subject: 5 - E 8th Old VPD building budget repairs Good afternoon David,

RegardsTeresa

Date: 9/14/2012 2:48:57 PMSubject: FW: Hootsuite

s.17(1)(d) & (f) and s.21(1)

Date: 10/19/2012 3:52:15 PMSubject: FW: Hootsuite

s.14; s.17(1)(d) & (f) and s.21(1)

Date: 9/10/2012 3:47:13 PMSubject: Hootsuite

Date: 11/2/2012 5:55:18 AMSubject: Hootsuite docs

Date: 10/30/2012 8:35:15 AMSubject: NOTICE - 5 E 8TH

s.14; s.17(1)(d) & (f) and s.21(1)

Thanks

Darren HouserOperations Supervisor,Real Estate and Facilities Management Dept.Tel:604-873-7210Cell:604-861-3539Fax:604-871-6313Darren.houser@vancouver.ca

s.14; s.17(1)(d) & (f) and s.21(1)

Please let me know as soon as possible.Darren HouserOperations Supervisor,Real Estate and Facilities Management Dept.Tel:604-873-7210Cell:604-861-3539Fax:604-871-6313Darren.houser@vancouver.ca

-----Original Message-----From: Sam Devlin (Fusion) [mailto:sdevlin@fusion-projects.com]Sent: Monday, October 29, 2012 1:31 PMTo: Houser, DarrenCc: Demetri ThomopoulosSubject: Test for response to Sam Devlin - Fusion

Darren,You should be able to confirm my email and send me any information with this.Thanks!

Please let me know if you require anything additional. Thanks, John Breckner

s.17(1)(d) & (f) and s.21(1)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Associate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Goundouvas, DinoSent: Monday, August 27, 2012 12:26 PMTo: Breckner, JohnSubject: FW: 5 - E 8th Old VPD building budget repairs Hi John,

Thanks, Dino GoundouvasContracting Specialist,City of Vancouver, Supply ManagementT: 604 871 6182C: 604 306 1154

From: Kassam, NickSent: Monday, August 27, 2012 9:04 AMTo: Lee, David; Goundouvas, Dino; Bruce, PaulSubject: Re: 5 - E 8th Old VPD building budget repairs David,

Please discuss with Dino and he will escalate to Paul or I if he needs advice

ThanksNickRegards,Nick KassamDirector, Supply Chain ManagementCity of Vancouver From: Lee, DavidSent: Monday, August 27, 2012 08:53 AMTo: Kassam, NickSubject: FW: 5 - E 8th Old VPD building budget repairs Hi Nick fyi,

From: Breckner, JohnSent: Monday, August 27, 2012 7:49 AMTo: Chan, Melinda; Lee, DavidCc: Antoniali, SusanSubject: RE: 5 - E 8th Old VPD building budget repairs Thanks Melinda,FOI Request # 2012-316 Page 9 of 295

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s. 21(1) s. 21(1)

s. 21(1)

s. 21(1) s. 21(1)

s. 21(1)

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Date: 8/21/2012 2:12:51 PMSubject: RE: Call

Thanks John - please handle this while I am away. Much appreciated. Michael

From: Breckner, JohnSent: Tuesday, August 21, 2012 2:44 PM

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To: Fales, Holly; Flanigan, MichaelSubject: RE: Call

Cheers, John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Fales, HollySent: Tuesday, August 21, 2012 1:36 PMTo: Breckner, John; Flanigan, MichaelSubject: FW: Call

Holly Fales, AdministratorReal Estate ServicesCity of Vancouvertel: 604.873.7808fax: 604.873.7064holly.fales@vancouver.ca

Site/Courier Address: Suite 300 - 515 West 10th Avenue Vancouver, BC V5Z 4A8

Mailing Address: 453 W 12th Avenue, Vancouver, BC V5Y 1V4CONFIDENTIALITY NOTICE: The information contained in this e-mail is confidential and may be privileged. It is intended solely for the use of thedesignated addressee(s). Any unauthorized viewing, disclosure, copying, distribution, or use of the information contained in this e-mail is prohibited andmay be unlawful. If you have received this e-mail in error, please reply to the sender immediately to inform them that you are not the intended recipient,and delete the e-mail from your computer system. From: Ryan Holmes [mailto:ryan.holmes@hootsuite.com]Sent: Tuesday, August 21, 2012 1:19 PMTo: Flanigan, Michael; blair.quinn@cbre.comCc: Sepi BordianSubject: Call Hi Michael, I understand you're OoO until September, but we have a couple of business issues we need to discuss. Can we setup a time to talk?

Description:Imageremoved

Date: 8/21/2012 1:44:00 PMSubject: RE: Call

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Date: 9/17/2012 12:35:00 PMSubject: RE: Hootsuite

Hi Karin, FOI Request # 2012-316 Page 13 of 295

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Cheers! John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Date: 10/2/2012 7:07:00 AMSubject: RE: Hootsuite?

Hi Wendy, I am in today if you want to call me at (8)7420 and I can update you as to where it is at. Cheers, John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Stewart, WendySent: Monday, October 01, 2012 10:09 AMTo: Flanigan, Michael; Breckner, JohnSubject: Hootsuite? Hi kind gentlemen – Haven’t heard anything about the Hootsuite tenancy for a bit so thought I’ddrop you folks a note to see what’s up. Anything new? Not looking for any work but thought we should keep an eye on that one. Thanks to you both. w Wendy Stewart I Associate DirectorCorporate Communications I City of Vancouvert: 604.873.7394 I bb: 604.306.8360wendy.stewart@vancouver.ca

Date: 8/24/2012 6:49:00 AMSubject: RE: Hootsuite

Cheers!

John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8-----Original Message-----From: Flanigan, MichaelSent: Thursday, August 23, 2012 7:18 PMTo: 'Blair.Quinn@cbre.com'; Breckner, John; Chan, Melinda

s.17(1)(d) & (f) and s.21(1)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Not responsive

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Date: 11/2/2012 6:49:00 AMSubject: RE: Hootsuite docs

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Redacted - Section 14 Legal Privilege

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Date: 9/17/2012 12:46:22 PMSubject: RE: Hootsuite

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From: Breckner, John [mailto:John.Breckner@vancouver.ca]Sent: Tuesday, October 02, 2012 2:43 PMTo: Bryan Buggey; Flanigan, MichaelCc: John McPhersonSubject: RE: Sublet - Hootsuite

Cheers, FOI Request # 2012-316 Page 31 of 295

Not responsive

s.17(1)(d) & (f) and s.21(1)

John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Bryan Buggey [mailto:BBuggey@vancouvereconomic.com]Sent: Tuesday, October 02, 2012 2:42 PMTo: Flanigan, Michael; Breckner, JohnCc: John McPhersonSubject: RE: Sublet - Hootsuite Michael � do we know when Hootsuite takes possession? From: Flanigan, Michael [mailto:michael.flanigan@vancouver.ca]Sent: Tuesday, October 02, 2012 1:51 PMTo: Bryan Buggey; Breckner, JohnCc: John McPhersonSubject: RE: Sublet - Hootsuite

Hope that clarifies. Michael From: Bryan Buggey [mailto:BBuggey@vancouvereconomic.com]Sent: Tuesday, October 02, 2012 1:45 PMTo: Flanigan, Michael; Breckner, JohnCc: John McPhersonSubject: Sublet - Hootsuite Michael and John �

ThanksBryan Bryan Buggey, MBADirector, Business Development t: 604-336-8012| c: 778-836-3636Suite #402 - 134 Abbott Street, Vancouver BC, V6B 2K4

Description: Description: VEC-logo (3)

Vancouver Economic Commission | www.vancouvereconomic.com .

s.17(1)(d) & (f) and s.21(1)

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Date: 10/2/2012 1:19:00 PMSubject: RE: Sublet - Hootsuite

Hi Bryan, Sorry do not know the answer to that question. Regards,

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John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8

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Date: 8/22/2012 8:33:00 AMSubject: RE: call

Ryan, Sure no problem will do. I left you a voice message as well (I think) on your mobile number so just ignore that. Cheers! John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8From: Ryan Holmes [mailto:ryan.holmes@hootsuite.com]Sent: Wednesday, August 22, 2012 9:31 AMTo: Breckner, JohnSubject: Re: call Hi John,

Thanks for reaching out. Description:Imageremoved

On Wed, Aug 22, 2012 at 9:13 AM, Breckner, John <John.Breckner@vancouver.ca> wrote:Hi Ryan, Michael F. is away for some well-earned vacation time. I would be happy to speak with you in his absence.

Not sure the best way to connect, but if you want to call me my direct number is 604.873.7420 I am generally inand about the office 7:30 am to 4:30 pm so if you get my voice mail leave a callback number and I will ring youback. Cheers, John BrecknerAssociate Director, Real Estate ServicesCity of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8

s.17(1)(d) & (f) and s.21(1)

Date: 10/9/2012 1:49:44 PMSubject: Re: 5 East 8th - Hootsuite Office Use

Thanks Michael.

Hello Mr. Greer, I will provide your contact information to Sam Devlin of Fusion Projects who will be making alldrawing/plan submissions for permits on our behalf.

Thank you for your help on this project.

On Tue, Oct 9, 2012 at 2:35 PM, Flanigan, Michael <michael.flanigan@vancouver.ca> wrote:Thanks Doug Sepi, once Facilities has approved the plans (as landlord ) canI leave it to you and your architect to coordinate with John Greer (as regulator ).Many thanks. Michael From: Robinson, DougSent: Tuesday, October 09, 2012 2:32 PMTo: Flanigan, Michael

Cc: Sepi Bordian; Breckner, JohnSubject: RE: 5 East 8th - Hootsuite Office Use Thanks Michael. Do you know who the architect is that will be making application? I ve copiedJohn Greer. We ve discussed processing and the applicant should contact John directly toarrange for staff assignment at 604-871-6194 or john.greer@vancouver.ca. Doug From: Flanigan, MichaelSent: Tuesday, October 09, 2012 1:58 PMTo: Robinson, DougCc: Sepi Bordian; Breckner, JohnSubject: FW: 5 East 8th - Hootsuite Office Use Doug further to our discussion in the summer about the Hootsuite deal, I havebeen contacted by their project manager to seek an expedited turn-around.Anything you can do to assist would be greatly appreciated. I know everyone isswamped with priority projects, so thank for your assistance in moving this onealong.

Your help in expediting Hootsuite s approvals is much appreciated, Michael From: Robinson, DougSent: Thursday, July 19, 2012 3:45 PMTo: 'Ryan Holmes'; Flanigan, Michael; Greer, JohnSubject: 5 East 8th - Hootsuite Office Use Hi Ryan: I will be on vacation at the end of next week. Should your architect be ready to discuss thescope of work associated with renovation to 5 East 8th Ave and associated permits while I maway (July 27 to August 21), please contact John Greer, Assistant Director, Processing Centre at604-871-6194 or john.greer@vancouver.ca Doug Robinson604-871-6092 From: Ryan Holmes [mailto:ryan.holmes@hootsuite.com]Sent: Thursday, July 05, 2012 8:33 AMTo: Flanigan, MichaelCc: magee@convergecom.ca; Robinson, Doug; Aujla, Bill; Johnston, SadhuSubject: Re: TIPS Program for 5 East 8th Thanks all. In final selection for Architect. Will loop in as soon as I have someone for you.

On Wed, Jul 4, 2012 at 11:03 AM, Flanigan, Michael <michael.flanigan@vancouver.ca> wrote:Ryan Mike Magee passed your request along to me about utilizing the TIPSprogram for your Tenant Improvements for 5 East 8th. I spoke with the AssistantDirector of Development Services this morning, Doug Robinson, and hasrequested that your architect coordinate directly with his office and he will liaisewith his processing staff (Sandy Esworthy) to see whether or not 5 East 8th is aneligible property. If not, we can always look at doing expedited field review.Please have your architect contact Doug at his email address noted above. Please cc me on your email correspondence so I can keep my finger on the pulseof this matter. Many thanks, Michael

From: Ryan Holmes <ryan.holmes@hootsuite.com>Date: Tue, 3 Jul 2012 17:36:51 -0700To: Mike Magee<magee@convergecom.ca>Subject: TIPS Hi MIke, Was just talking with an architect who suggested we might want to see if we can get the building added to theTIPS program. Please advise. Thanks,

Date: 9/12/2012 9:17:04 AMSubject: Re: Hootsuite

Date: 8/24/2012 7:29:27 AMSubject: Re: Hootsuite

Good compromise and reasonable position in any event. Well done.

----- Original Message -----From: Breckner, JohnSent: Friday, August 24, 2012 07:49 AMTo: Flanigan, MichaelSubject: RE: Hootsuite Deal is Done !

Just so you know.....

Cheers!

John BrecknerAssociate Director, Real Estate Services

s.13(1); s.17(1)(d) & (f) and s.21(1)

s.17(1)(d) & (f) and s.21(1)

City of Vancouver515 W. 10th AvenueVancouver, B.C.V5Z 4A8

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s.14; s.17(1)(d) & (f) and s.21(1)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s.14; s.17(1)(d) & (f) and s.21(1)

s.13(1); s.17(1)(d) & (f) and s.21(1)

s.14; s.17(1)(d) & (f) and s.21(1)

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s.14; s.17(1)(d) & (f) and s.21(1)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s.14; s.17(1)(d) & (f) and s.21(1)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s.12(3)(a)

s. 21(1)

s. 21(1)s. 21(1)

s. 21(1)

s.12(3)(a)

s. 21(1)

s. 21(1) s. 21(1)

s.12(3)(a)

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s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Not responsive

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s.12(3)(a)

s. 21(1)

s.12(3)(a)

s. 21(1)s. 21(1)

s.12(3)(a)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

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s. 21(1)

s.12(3)(a)

s. 21(1)

s.12(3)(a)

s. 21(1)

s.12(3)(a)

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s.12(3)(a)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s.12(3)(a)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

s.12(3)(a)

s.13(1); s.14; s.17(1)(d) & (f) and s.21(1)

Not responsive

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Not responsive

s.12(3)(a)

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s.17(1)(d) & (f) and s.21(1)

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2012-316 - Response Package

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Transcript of 2012-316 - Response Package

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