Post on 24-Feb-2016
description
2010-2011 High Cost Funds
Application Process
Texas Education AgencyDivision of IDEA Coordination
July 2010
Texas Education Agency/ IDEA Coordination 07/10
2
High Cost Fund Eligibility Application
Opens Monday 8/16/10Closes Friday 10/1/10 at 5 pm
Texas Education Agency/ IDEA Coordination 07/10
3
LEA Eligibility CriteriaThe LEA has not violated the least restrictive
environment (LRE) requirements of IDEA 2004
The LEA has not lapsed IDEA Formula or Formula Deaf funds from the previous year (based on Final Expenditure report from 2009-2010)
The LEA does not roll forward 50% or more of its 2009-2010 IDEA Formula funds into 2010-2011
The LEA has complied with all systems of accountability and reporting to the TEA
Texas Education Agency/ IDEA Coordination 07/10
4
Changes for 2010-2011Roll Forward
Last year, the LEA could not roll forward 80% or more of its IDEA funds into the new year.
This year it cannot roll forward 50% or more.Next year, roll forward will not be a factor in
determining eligibility since the USDE is encouraging LEAs to spend their ARRA funds before spending their 2010-2011 regular IDEA-B funds. This may result in large roll forward amounts into 2011-2012.
Texas Education Agency/ IDEA Coordination 07/10
5
Changes for 2010-2011Non-public day school costs
Last year, the non-public day school cost was part of the non-residential student section.
This year, non-public day school has its own section. Three sections for student costs:
Residential Non-Residential Non-Public Day School
Texas Education Agency/ IDEA Coordination 07/10
6
Changes for 2010-2011
Texas Education Agency/ IDEA Coordination 07/10
7
Changes for 2010-2011
ESY (Extended School Year) and TransportationLast year, these costs were not allowedThis year, the excess costs are allowable
The excess costs are those costs that exceed the amount of state funding received
Texas Education Agency/ IDEA Coordination 07/10
8
Changes for 2010-2011
Student page:If the disability code is OHI, the LEA must list
the qualifying condition in the next row.
Texas Education Agency/ IDEA Coordination 07/10
9
Texas Education Agency/ IDEA Coordination 07/10
10
Changes for 2010-2011Non-residential cost items
Last year, the following cost items were allowable with High Cost Funds: Educational or other Diagnostician Evaluation Group Therapy LSSP Social Worker
This year, these cost items are not allowable
Texas Education Agency/ IDEA Coordination 07/10
11
Changes for 2010-2011Non-residential costs
Last year, the allowable cost items were displayed in columns and the LEA had to use a scroll bar to view all the allowable costs
This year, the allowable cost items are displayed in a pop-up window
Texas Education Agency/ IDEA Coordination 07/10
12
Texas Education Agency/ IDEA Coordination 07/10
13
Texas Education Agency/ IDEA Coordination 07/10
14
Texas Education Agency/ IDEA Coordination 07/10
15
Changes for 2010-2011Student Identifier Code:
In the previous years, the LEA was required to enter a 6 character student identifier code.
This year the code will be 12 characters The LEA will enter a user-defined 6 character
student identifier code (alpha numeric) Once the LEA saves the application, the system will
automatically insert the LEA’s county district number in front of the LEA-entered student identifier code
Texas Education Agency/ IDEA Coordination 07/10
16
Changes for 2010-2011
Definition of a high cost childLast year, the costs of the high cost child had
to be at least $25,000 in order to qualify as a high cost child
This year, the costs must be at least $35,000 (Total costs minus adjusted allotment and minus
Medicaid/SHARS, if applicable, must be at least $35,000).
Texas Education Agency/ IDEA Coordination 07/10
17
Changes for 2010-2011Pro-rating tool
This year, TEA is providing an electronic pro-rating tool to assist LEAs in calculating the pro-rated salary of allowable positions
The tool is located in the Help button of the High Cost Fund Eligibility application
Texas Education Agency/ IDEA Coordination 07/10
18
Texas Education Agency/ IDEA Coordination 07/10
19
Changes for 2010-2011
An instructional power point will be available by clicking on the Help button
The power point will provide step by step instructions on how to complete the HCF Eligibility application
Texas Education Agency/ IDEA Coordination 07/10
20
RemindersIf applying for a high cost fund award for a
residential student, the discretionary residential application packet must be submitted by the LEA to their ESC by September 1, 2010.
All corrections requested by the ESC or TEA must be submitted to TEA within five days of the request.
If these deadlines are not met, the residential student’s HCF application will be denied and a HCF will not be awarded for that student.
Texas Education Agency/ IDEA Coordination 07/10
21
Reminders
After receiving an award letter for HCF, the LEA must submit the eGrants IDEA-B High Cost Fund application (SPED AH11) to budget the funds.
The deadline to submit the eGrants High Cost Fund application is 7/15/11.
The funds are effective 10/1/10.
Texas Education Agency/ IDEA Coordination 07/10
22
RemindersWhen completing the eGrants IDEA-B High
Cost Fund application, the cost items must tie back to the cost items approved on the High Cost Fund Eligibility application.
Since High Cost funds are student-specific, the award amount received for the specific student may not be used for another student.
If the eligible high cost fund student leaves in the middle of the year, contact the IDEA Coordination funding team for instructions.
Texas Education Agency/ IDEA Coordination 07/10
23
Calculation of the High Cost Fund award amount
The amount of funds requested statewide and the amount of funds available will affect the amount being awarded.
If the requested amount exceeds the amount available, TEA will calculate the award amount based on the percentage the request is to the LEA’s 2010-2011 tentative entitlement.
If the adjusted award amount still exceeds the amount available, reduction to the award amount will be based on a common factor.
LEA
10-11 Tent Ent
Request Amt
% of Ent
Initial Award Amount
Factor Award Amount
A 250,000
200,000
80 160,000 0.293624 113,021
B 250,000
50,000
20 10,000 0.293624 7,064
C 250,000
250,000
100
250,000 0.293624 176,594
D 750,000
25,000
3 750 0.293624 530
24TEA IDEA Coordination December 2009
Texas Education Agency/ IDEA Coordination 07/10
25
QuestionsIf an LEA has questions regarding the High
Cost Fund process or application, contact the funding team at:512-463-9414hcf@tea.state.tx.us
For TEA SE access, link to https://seguin.tea.state.tx.us/apps/help/tease.htm