101 Session:Hellyer Track Promoters

December 16, 2012

Welcome and Introductions Types of Hellyer Promoters Who You’ll Work With… 6 Steps to Promoting at Hellyer Key Dates Guidebook Review Q&A Next Steps

Today’s Agenda

Name History with Hellyer Why you want to be a promoter Share any promoting plans for 2013

Intros

Who You’ll Work With…

Northern California Velodrome Association (NCVA) Track Scheduling Committee Supervisor Committee

Event Supervisors NCNCA Officials USA Cycling (varies) County Park Rangers

Types of Hellyer Promoters

1. NCVA Events

2. Independent Events

3. Championship Events

Sprint/TT programs? Endurance programs? Is there something for masters? Is there something for juniors? Is there something or novice/intermediates? Women? What is the countdown to States/Districts,

Nationals, Worlds?

NCVA Track Scheduling Rationale

Step 1:

Schedule Your NCVA

Event

Step 2:

Permit Your Event(s)

Step 3: Scheduling

& Confirming Your Event

Staff

Step 4:

Pre-Event Responsibilities

Step 5:

(Onsite) Event Day

Responsibilities

Step 6:

After Your Event

Six Steps

Date Event Promoter

June 15-16 Juniors District Championships Needed

June 21-22 Hellyer Velodrome Challenge Needed

Jun 29-30 Masters Districts Championships

Needed

Sept 14-15 Elite Districts Championships Needed

Key Dates to Keep in MindMar Apr May Jun Jul Aug Sep Oct

Race SeasonClinics and “Get Ready for Racing”

Opportunities

Championships

HVC

Championships

Review

NCVA Track Scheduling Committee will schedule event requests submitted after the above deadlines, provided requests are submitted 60 days prior to the event and there are no NCVA calendar conflicts.

Next Steps1 Prepare your

race / event agendas

Dates, races covered, categories/ skill levels

2 Send requests to Scheduling Committee• By January 1 –

For Events held prior to June 1

• By February 1 – For Events held June 1 thru September 30

3 NCVA Schedules events based on priority and racer demand

Questions?