Post on 08-Feb-2017
10 Quick Tips to Have Highly Productive Meetings in Just 30 Minutes
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2 Trends Within a Growing Company
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1. Less and less time for meetings.
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2. The team is getting further and further apart.
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Here’s how you can still make your meetings productive.
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Crystal Clear Agenda1
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Give everyone a reminder as to what the meeting is going to be
Everyone who attends the meeting knows exactly what is going to discuss.
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Limit the Number of Attendees2
A meeting with two people is ideal. A meeting with three people is good. A meeting
with four people is OK.
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The quality of the conversation starts to deteriorate. People get sidetracked, ideas bring the group off topic.
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Everyone gets a TURN3
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“WHATdid you do?
and
HOW did it go?”
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Progress can only be made
by trying new things,
failing, and learning from
our mistakes.
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By giving everyone a turn to speak in meetings, the collective group becomes that much smarter.
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Assign Action Items 4
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What is each person going to do to move
toward the goal you’ve set forth in
the agenda?
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If a person is not assigned a specific action item that moves the company forward to achieving the goal of the meeting, then chances are they
didn’t need to be there.
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Share Meeting Notes5
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The best way to make meetings more efficient is to share the notes in a
public space.
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Use a Simple Google Doc that can be accessed by everyone who
attends the meeting.
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Tools We Use6Handout
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Three to four People?
is perfectly suited to handle the volume of people in attendance.
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also allows users to easily transfer files, and share screens to able to collaborate.
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The person who is recording notes simply sends out a link to all of the attendees with a summary and action items for each person in attendance to
complete by the deadline.
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Calendar
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A reminder is a great way to ensure the user not to forget
to attend the meetings.
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Start On Time7
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In order to be considerate, always ensure that meetings start on time, even if some
members are late.
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Set an End Time8
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If your meeting runs late, you’re cutting into their time.
And let’s face it. That’s just rude.
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Why Meet When.. 9
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So many times, We can get the
information that we need simply by asking a question
in an email.
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This takes a matter of
minutes, which compared to a
meeting can use several man-hours.
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Eliminate Negativity9
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The quickest way to discourage feedback is to tell meeting attendees that their
ideas are stupid.
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In order to encourage people to contribute, take all ideas in
stride. What may seem like a bad idea today, might actually be a brilliant idea tomorrow.
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ConclusionAt the end of the day, Always consider meetings a necessary evil within the company and in a constant battle to find time.
And as an organization we are fortunate enough to be in the position to bring in highly talented people from across the globe.
By using these ten strategies, You will be able to hold an extremely productive meeting in 30 minutes.
This presentation was brought to you by Time Doctor. To browse the original content, please click here.
Be sociable
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