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Welcome to HSPA Online

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Measurement Incorporated

Partnering with NJDOE & New Jersey School Districts

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What’s

Transitioning to new site design againMaking the website a working tool for

district testing staff – Please check it often for updates regarding assessment

SID Numbers are REALLY important

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Main Homepage

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Contacting MI

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New Design = More Information, Easier Access

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EOC Biology HomepageHSPA and NJ ASK will soon have this design

Access secure activitie

s via links

shown on left rather than file

tabs.

Links will b

e blue when available

and grey when unavailable.

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Screen Design cont..

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FunctionalityAnd

Tasks in Detail

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CDS Information Lookup

Non-Secure; No User ID

or

password require

d for C

DS

Lookup. Use th

is to ensure

you are coding valid CDS

codes and also use to

obtain contact info fo

r

other distric

ts

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Online Reporting Reminder

• Districts receive ONLY ISR’s and Student Stickers in hardcopy

• All other rosters and reports are delivered via the website – with a secure user id and password. Reports are available on the website, FREE OF CHARGE for a period of approximately 90 days (3 whole months!).

• Be sure to save them to your local network –

in a SECURE LOCATION, of course

• District Data Files are provided in ASCII (txt) and Excel (xls) formats on the website with Cycle II reports ONLY for March HSPA administrations. No District Data Files are provided for October HSPA

• CD’s are available at a cost of $500 each, and only when reports are no longer online. Download and save them while they’re FREE!

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HSPA Online Report Access

• Secure Access to all E-Reports• User ID’s for Districts see all reports• User ID’s for Schools see only reports for their

school• County Superintendents and County Test

Coordinators have their own UserID’s and access to all reports for districts in their county

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HSPA Online Report Delivery

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HSPA Online Report Delivery

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Online Reporting, cont.

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Save Your March 2009 Reports

• Your March 2009 Cycle I and Cycle II HSPA reports and district data files are online now and available until October 31, 2009

• Be sure to save them to your network prior to 11/01/09 or you will have to pay $500 to obtain a CD with these reports and files.

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NJ HSPA Online Tasks

• Material Survey

• Pre-ID Labels/ HSPA ID Labels

• Authorization to Receive Secure Test Materials

• Report Materials Returned to MI

• Record Change Roster

• Update Contact Info

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EOC Biology E-ReportsNew Jersey EOC Biology Test Cycle I and Cycle II reports are now available online until February 26, 2010. Your DTC and CSA received an instructional memo for accessing the reports via the NJ EOC Biology website.

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Online Material SurveySeptember 25-October 23, 2009

• Review and UPDATE Current Contact Information

• Order Test Materials Add/Change/Delete (If school is not testing, enter a zero)

• Complete for EACH School in District

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Update Contact

Information for all fields

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Update Contact

Information for all fields

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Page shown here contains 2008 data –

Note that dates will be similar but different for 2009-2010

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Your ‘School Information’ page will provide you a listing of schools in your district

and the information that we have for each.

You may not add schools, nor change

school information on this page. If you need to make a change, please

complete the New School/Grade

Reconfiguration Form that is found on the home page of each assessment website

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Ordering HSPA and EOC Biology Materials

• Important Note:

You must order HSPA test materials for March 2010 via the HSPA website and EOC Biology test materials for May 2010 on the EOC Biology website. Your instructional memos will address this. The functionality will work basically the same as before, but with the new page designs to facilitate easier ordering.

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Ordering Test Materials

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Order HSPA and EOC Biology Test Materials

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Order Braille and Large Print Tests

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Order Pre-ID LabelsSeptember 25 – October 23, 2009

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State Identification Numbers

• SID Numbers are REQUIRED by NJDOE for ALL students.

• Twice a year during state required submission periods, the NJ SMART portal does not allow districts to acquire new SIDs for students entering NJ from out of state.  In the fall of 2009, the SID portal will be closed from October 16 through November 18, 2009.  In order to be assured of having HSPA pre-ID Labels for all their students testing in March 2010, districts should complete their SID management activities for high school students prior to October 16.   

• Keep in mind that if a student transfers from another school district during the time the portal is closed they should still have a SID from the previous school district. This is also true for students testing out of district; the home district is required to provide the SID number for the student.  Questions regarding SIDs should be directed to the district NJ SMART representative. 

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Download Pre-ID Label Layout

Select and highlight the

file you wish to download,

then click ‘Download File’

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Download the Template

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This is the Excel Pre-ID Label Template

If you use the Excel spreadsheet

option, type in your information

and refer to the valid data formats

for each field. If you cut and paste

to this file, please ensure that all

data is in the proper format

according to the yellow mouse-

over boxes for each field.

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ASCII Data File Layout

This file layout is for users who will

be creating an ASCII (TXT) fil

e for

uploading. This format must be

followed EXACTLY for ASCII files.

This is NOT a template for users to

enter data into.

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Pre-ID UploadSeptember 25 – October 23, 2009

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Upload One File per SchoolCheck at the bottom of the screen for success or

ERROR MESSAGES! To update or make corrections, upload a new file

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Online Authorization to Receive Secure Test Materials

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Test Material Return Form

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Report Answer Folder Returns

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Report Test Booklet Returns

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Review History of your Returned Shipments

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Online Record Change Roster

• Review ALL Student Demographic Data by School

• Modify Student Demographic Data as needed

• Merge Multiple Answer Documents

• ‘Delete’ Students

• Add students

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Select a School for Review

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Online Record Change RosterActual Student Data on this page is fictional

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RCR Roster Page

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Review and Edit ALL Data for ALL Students – LAST CHANCE!

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OOPS –

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Go Back to the Roster Page - Are All Students Reviewed?

Are They All There? Report Any Missing Students Immediately!

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Online RCR-Adding StudentsUse the ‘Add New Student’ option ONLY for adding students that you know tested at your school, but who you cannot find listed on the RCR. Be sure to check first in all grades and by HSPA ID number before adding students in case the student is not where you’re expecting to find him/her.

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Add Students, cont.When adding a student, you must check either ‘Add to Enrollment’ or ‘Missing Student’. This is especially important for March HSPA administrations due to data being reported for NCLB. You will see a list of all added students at the bottom of the screen. If you’ve added a student and then found that the student is actually already on the RCR, please delete that student from the added student list.

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Show Added Students

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Online RCR District Contact Information

NOTE: If th

is confir

mation

box does not a

ppear f

or you

upon complet

ion of the

RCR, don’t w

orry &

don’t

call.

If we h

ave quest

ions,

we’ll c

ontact the D

TC on

file. T

HANKS!

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• I appreciate your time today and I hope you will like the new design of our New Jersey Assessment sites for HSPA, NJ ASK and EOC Biology.

• Should you need help, please feel free to call us. The HSPA/EOC Helpline is (800) 572-1049.

• The NJ ASK Helpline is (866) 783-2280.

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Puzzled?

I’m happy to answer your Questions!