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Summary of Commons Working Group (CWG) May 16, 2001 Meeting

Agenda for CWG Meeting, May 16, 2001Morning Session

CWG Responses to Existing Commons Interface Specifications Survey Tool

Commons V 2.0 Architecture J2EE Concept and Benefits Projected timeline for design and

development Planned Deployment of X-Train v1.5 Anticipation of Future Requirements

Institutional Registration : DUNS Profiles: Single point of ownership Providing Customized Views of

Application/Award Status Information

The SNAP Noncompeting Award Process: Policy and Procedural Considerations for

Streamlining Grants Policy Considerations Historical Perspective What we’ve tried before Proposed changes in current SNAP process

Administrative information Scientific Progress Report and Related information Assurances and Certifications

Agenda for CWG Meeting, May 16, 2001Afternoon Session

CWG Responses to Existing Commons Interface Specifications Survey Tool

General Comments Specific Issues

Screen layout Text and Page flow Screen Functionality Navigation Help Features Other Functionality Needed

General Comments

No surprizes – many comments supportive of the current functionality

Dated appearance Too large icons, not intuitive Too much wasted space

Dated navigation and flow Too many menus; too many links

Help screens Text, context, FAQ’s need improvement

Specific Issues…6 Other needed features/functionality

Redesign/define institutional hierarchy options Allow for definition of institution at “school” level Allow for definition (add/delete) at department level

Provide more complete user administration reports

Number of accounts by type, when created, when modified

Session time, modules visited, last logon, when profile changes and how, password administration

number of proposals submitted, upcoming application deadlines

Comment field Revisit user types, roles, permissions, approvals

Password for associates to access/assist

Specific Issues…7

Other needed features/functionality…cont. Improve creation of new user accounts

Need better performance of unique person algorithm

User-driven selection of correct person Consider having PPF as “path” driven

Separate information by role: P.I.-related info, consultant-related info, administrative official info,

8

NIH Commons

Version 2.0

Current Architecture (Commons Version 1.0)

Client Layer HTML, CGI-Perl, Steel Blue on WEBSERVER

(Presentation + Biz Logic)

SQLSQL

Database Server Database Server (Oracle DBMS),Stored (Oracle DBMS),Stored

ProceduresProcedures

((Biz LogicBiz Logic+Data Access)+Data Access)

CommonsCommons DataData

Primarily 2-Tier Client Server

Web - ExternalWeb - External

Recommended N-tier Architecture

Data Services Layer

Presentation Layer (Client)

Flat FilesDatabase X

External External SystemsSystems

Clients

Services

Business Services Business Services LayerLayer

(Biz Logic)(Biz Logic)Biz

Service 1

……Biz Service

1

Biz Service

n

Database Y

Status - Completed Planning Phase

Documentation eRA Technology Overview eRA Platform and Tools Recommendations eRA Project Management Plan

Development Methodology (RUP, UML, etc.)

Business Analysis Preliminary Tools Selection

Commons Version 2.0 Implementation Schedule

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep20012001 20022002

Commons Version 2Phase 1 Infrastructure

Profiles

X-Train 2.0

Status

Admin Module

Phase 2

Phase 3

Competing Application (R01)

SNAP Progress Report

* * Includes business process reengineering and design

Legend: Analysis* Development DeploymentStart Continuing

BPR only

BPR only

X-Train Version 1.5

First pilot deployment of X-Train Similar functionality as Version 1.0

Appointment, reappointment, termination

Professional Profile information captured within the interface

Uses Commons Version 1 technology X-Train Version 1.5 will serve as

discovery vehicle for X-Train Version 2.0 requirements

Commons Version 2.0 Implementation Schedule

Apr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug SepApr May Jun Jul Aug Sep Oct Nov Dec Jan Feb Mar Apr May Jun Jul Aug Sep20012001 20022002

Commons Version 2Phase 1 Infrastructure

Profiles

X-Train 2.0

Status

Admin Module

Phase 2

Phase 3

Competing Application (R01)

SNAP Progress Report

* * Includes business process reengineering and design

Legend: Analysis* Development DeploymentStart Continuing

BPR only

BPR only

X-Train X-Train Version 1.5Version 1.5

Version 2.0Version 2.0

DUNS Benefits Universal number adopted by 62

million businesses worldwide DUNS provides links to describe

organizational hierarchies Used as identifier by U.S. Govt.

Contracting Required for Central Contractor

Registry Promoted by Federal Commons for

grantee unique identifier

Single Point of Ownership for PPF-Related Information

Premise PPF-related information; name, address,

expertise, employment record, educational experience, publications, funding record, can be likened to similar information found in a curriculum vitae. In this respect it must be treated as personal property. Without the expressed permission of the owner of the information, others should not modify such elements of a personal electronic record any more than they would modify a paper-based c.v. record.

Suggested Design to Accommodate Single Point of Ownership

Observe single point of ownership Profile creation yields unique IMPAC II person

profile I.D. I.D. is immutable I.D. always points to same profile

Can only be modified by profile owner Allow for NIH staff to create versions

Alternate version of any profile created by NIH staff

Version always bounded by singly-owned profile through IMPAC II person profile I.D.

i.e., NIH view can change, but profile is constant

Next Issues for CWG Feedback

Institutional Report Requirements Improved report requirements for P.I. Improved report requirements for institutional officials

Institutional Hierarchy Need for self-identification for inst. profile Justification for NIH definition of institutional hierarchy

Institutional User Types: Approvals Define Institutional Roles and Rights Use MIT’s COEUS roles and rights definitions to start

Improve creation of new user accounts Need better performance of unique person algorithm User-driven selection of correct person

The SNAP Noncompeting Award Process: Policy and Procedural Considerations for

Streamlining Grants Policy Considerations Historical Perspective What we’ve tried before Proposed changes in current SNAP process

Administrative information Scientific Progress Report and Related information Assurances and Certifications

Agenda for CWG Meeting, May 16, 2001Afternoon Session

Progress Reporting—Policy & Historical Perspective

SNAP: Progress Reporting

SCIENCEREPORTING

CURRENT SNAP

MASTERAGREEMENT

IFA NIHREINVENTION

CONCEPT

Abstract Part of Competing Application Only(Public)

Same as Current SNAP

Updated with Progress Report(Public)

Updated Annually in the Fall(Public)

SNAP: Progress Reporting

SCIENCEREPORTING

CURRENT SNAP

MASTERAGREEMEN

T

IFA NIHREINVENTION

CONCEPT

ProgressReport

Annual Submission 2 Months Prior to Start Date

Same as Current SNAP

Same as Current SNAP

Anytime But Must Be Submitted in the Fall(Confidential)

ResearchAccomplishments

Part of Progress Report

Same as Current SNAP

Same as Current SNAP

Submit in the Fall as a Brief Narrative (Public)

SNAP: Progress Reporting

SCIENCEREPORTING

CURRENT SNAP

MASTERAGREEMENT

IFA NIHREINVENTION

CONCEPT

SNAP Questions

Part of Progress Report

Same as Current SNAP

Same as Current SNAP

Not Addressed

Citations Listed in Annual Submission & 1 Copy

Same as Current SNAP

Same as Current SNAP

Anytime with Web Link to Publication

SNAP: Progress ReportingAdministrative Assurance. & Certifications

CURRENT SNAP

MASTERAGREEMENT

IFA NIHREINVENTION

CONCEPT

Human Subjects

Information Required with Annual Progress Report

Same as Current SNAP

Once A Year Reporting on All Grants

Not Addressed

Animal Subject

Information Required with Annual Progress Report

Same as Current SNAP

Once A Year Reporting on All Grants

Not Addressed

Other Signature on Face Page

Same as Current SNAP

Part of Agreement No Institutional Signature

Not Addressed

SNAP: Progress Reporting

Other SNAP issues

CURRENT SNAP MASTERAGREEMENT

IFA NIHREINVENTION

CONCEPT

Financial Reporting

Quarterly PMS 272 and FSR at End Competitive Segment

Same as Current SNAP

Same as Current SNAP

Not Addressed

Notice of Grant Award

Total Direct and Indirect Costs for Each Grant

1 Award for All SNAPs at 1 Time

Same as Current SNAP

Same as Current SNAP