Post on 01-Apr-2015
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MM – ConfigurationPurchasing
Objective
To understand
Purchase OrderContractsScheduling agreementsConditionPartner Function
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PURCHASE ORDER
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Purchase Order
PO is the legal document asking vendor to supply material or services with agreed conditions.
PO can be controlled with header level release procedure.
Item category and account assignment are important in PO like PR.
CreatePurchaseRequisition
RFQ
ReferencePO
OutlineAgreement
Vendor/One-Time
Vendor
PurchasingInfo Rec
PriceConditions
Purchase Order
Processing Purchase Orders
POHeader
PO Overview
Texts
AdditionalData
DeliverySchedules
Account Assignment
PricingConditions
Contents in Purchase Order
ChangesServices
OrderHistoryPURCHASE
ORDER
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Account assignment in PO
Every item in PO is assigned to an account.
One item can be assigned with more than one accounts also.
E.g. Procurement of certain project related items has to be accounted with two cost center.
Purchase OrderDesc Qty
Pur Req 1Chair 2CostCentre 2200
Pur Req 3Chair 4CostCentre 3200
Pur Req 2Chair 6CostCentre 2100
Pur Req 4Desk 1CostCentre 7211
1. Swivel Chair 122. Desk 01
Multiple Account Assignment
Item CategoryNormal ItemConsignmentThird Party
Account Assignment= Mandatory when material Consumable= Optional when material Stocked= Not Allowed when Consignment
Purchase Order
Item Category in Purchase Order
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CONTRACTS
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ContractsContracts are of two types
Quantity contractValue contract
It can be created with reference torequisitionRFQ another contract
Ordirectly
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Contracts cont..
Contracts does not contain Delivery date
Release order created with reference to contract will have the delivery date.
Contract has the validity period
Create
Vendor/One-Time
Vendor
PurchasingInfo Rec
PriceConditions
PurchaseRequisition
RFQ
ReferenceContract
Contract
StocksStocks
ReleaseOrder
1 2 3 4 5 6
7 8 9 10 11 12 13
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21 22 23 24 25 26 27
28 29 30 31
March 2000
Processing Contracts
Item Category Standard ItemK ConsignmentM Material UnknownW Material Group
Account Assignment= Mandatory when material Consumable= Optional when material Stocked= Not Allowed when Consignment
Contract
Item Category in Contract
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Contract item categoryUse M item category for unknown material
If contracts specifies target value for all material, use material group W (only in value contract)
Release Order
UnknownUXX All Auxiliary Account AssignmentAll Auxiliary Account Assignment
Account Assignment Category
AA AssetAssetCC Sales OrderSales OrderKK Cost CentreCost Centre
Create Contract
AssetSales OrderCost Centre
All Auxiliary Account Assignment
ACK
XUU UnknownUnknown
Account Assignment Category
Account Assignment Category
ContractRelease Order
Qty DatePurchasing
DataCopied
Open Target“Qty”
Release Orders
Contract
PurchaseOrg.
COMN
Plant
PO
Purch. Org. 2100
Plant : MIND6
PO
Purch. Org. 2100
Plant : IND7
PO
Purch. Org. 2300
Plant : 9100
Centrally Agreed Contract
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SCHEDULING AGREEMENT
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Scheduling agreementIt specifies
Order quantityPricespecific period to supply
There is a delivery schedule for each scheduling agreement
Helps to reduce paper work
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Types of Scheduling agreement
Scheduling agreement can be
With release procedure
Without release procedure
DeliverySchedule
2/243/245/26
VendorSchedulingAgreement
Processing Scheduling Agreements
PurchaseRequest
Reference RFQ
Reference SchedulingAgreement
Vendor-----------------------
-----------------------
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CONDITION
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Pricing Condition
Pricing describes the price and cost
Pricing is controlled with condition technique
Let’s discuss about condition technique before we go to pricing.
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Condition TechniqueIt is used across all modules in SAP
output determination
Work flow
Batch determination
Partner determination
Condition technique is used to determine total cost of purchase in MM
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Condition Technique cont..
Following are the three important component
Condition Table / condition type
Access sequence
Condition record
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Condition TableCondition table specifies the fields combination.
System searches through predefined tables in a sequence.
It is defined in the configuration.
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Condition TypeCondition type is the four letter key controls
Calculation type
Type of changes allowed
Scale basis
Condition type contains access sequence
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Access SequenceThere can be more than one table used to define different field combination
It is required to search more than one table to fetch a record.
Defining the sequence in which these tables are to be accessed is known as access sequence.
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Condition Record
Condition records is the master data.
Maintaining values for the condition table is known as condition record.
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PARTNER FUNCTION
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Partner Function
Defines the responsibilities of people involved in the business.
Example in MM are:
a. Ordering address
b. Supplier of goods
c. Invoicing party
d. Different payee
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Partner Function Contd..
Many business partners can be defined as partner in SAP.
E.g. Vendors, Carriers
Roles of each partner can be defined. E.g. Certain vendors are only for ordering and not for invoicing.
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Summary
You must have understood
Purchase OrderContractsScheduling agreementsConditionPartner Function