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Government Financial Accounting System (G-FACTS)

RURAL DEVELOPMENT DEPARTMENT,

GOVERNMENT OF BIHAR

NATIONAL INFORMATICS CENTRE BIHAR STATE CENTRE

http://gfacts.bih.nic.in/

gfacts-bih@nic.inEmail:

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Government

Financial Accounting System

(G-FACTS)

GovernmentFinancial

Accounting

System

Shailesh Kr Shrivastava,

Technical Directorgfacts-bih@nic.in

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Government Financial Accounting Government Financial Accounting System System

(G-FACTS)(G-FACTS)This uses Double entry Accounting This uses Double entry Accounting system which is considered to be system which is considered to be more transparent, accurate and error more transparent, accurate and error free approach. free approach.

This can assist any office for This can assist any office for preparing counts, Cash Books and preparing counts, Cash Books and other analysis reports required for other analysis reports required for day-to-day financial Management.day-to-day financial Management. This helps to prepare Cash Book, This helps to prepare Cash Book, Bank Book, Journal Book, General Bank Book, Journal Book, General Ledger, Subsidiary Ledger, Trial Ledger, Subsidiary Ledger, Trial Balance, Sub Trial, and Balance Balance, Sub Trial, and Balance Sheet. Sheet.

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Existing System Existing System

Manual system and based on single entry Manual system and based on single entry book keeping system.book keeping system.

Single Entry SystemSingle Entry System

An incomplete bookkeeping system .An incomplete bookkeeping system .

Maintains account in a single way.Maintains account in a single way.

Amount is either credited or debited.Amount is either credited or debited.

Doesn’t follow general rules & regulations.Doesn’t follow general rules & regulations.

Based on manual work process.Based on manual work process.

Need of paper records. Need of paper records.

Reliability of the certificate may not be Reliability of the certificate may not be satisfactory.satisfactory.

Time consuming.Time consuming.

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Proposed System Proposed System

Computerized system and based on double Computerized system and based on double entry book keeping system . entry book keeping system .

Double Entry SystemDouble Entry System A complete bookkeeping system .A complete bookkeeping system . Each transaction is recorded in two accounts.Each transaction is recorded in two accounts. Each account has two columns one for debit and Each account has two columns one for debit and

other for credit.other for credit. Accurate information due to arithmetic accuracy.Accurate information due to arithmetic accuracy. More transparent and error free approach.More transparent and error free approach. Knowledge about financial position of business Knowledge about financial position of business

entity.entity. Tells about profit and loss.Tells about profit and loss.

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Objectives & Objectives & FeaturesFeatures

Fast monitoring, planning, and decision making.

Making Fund Transfer Processes faster, correct, and automatic within time frame.

Strengthening of District and Block level Accounting System.

Maintenance of Bank Accounts. Timely submission of Utilization Certificates . e-Governance of Financial Transactions.

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Fund FlowFund Flow Receiving Funds from Central and State government.

Transferring funds to bank. Preparation of vouchers .

Issuing cheques/DDs .Fund allotments as advance .

Issuing cheque books & cheque clearance case.

Utilization certificates.

Auditing & preparation of balance sheets.

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Central Government

Panchayat nPanchayat 2Panchayat 1

Block nBlock 2Block 1

District Rural Development Agency(DRDA)

Rural Development Department(RDD)

State Government

……

……

Auditing Report

Utilization Certifi cate

FundFund

Fund

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Tools/PlatformTools/Platform

H/W PlatformH/W Platform : : Core 2 Duo Core 2 Duo Servers and ClientsServers and Clients

Operating Syste : Operating Syste : Windows Windows 2000 Server and 2000 Server and Windows XP Windows XP Service Pack 2 Service Pack 2

RDBMSRDBMS : : Sql Server2005Sql Server2005

Front-end GUI Tool : Front-end GUI Tool : ASP.net2.0ASP.net2.0

LanguagesLanguages : : JavaScript, C# JavaScript, C#

Web ServerWeb Server :: IIS 5.0 or more IIS 5.0 or more

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System Design Modules

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USER INTERFACE DESIGN

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First Page

WEBSITE ADDRESS http://gfacts.bih.nic.in/

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Login Form

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Accounting Opening Balance Entry: Main/sub Account

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