Post on 07-Apr-2020
Budget Update
May 2017
TIMELINE
May 10-18, 2017• Draft plans shared with campus community for input:
• Short-term plan draft• Long-term plan proposal on what to analyze and
how to evaluate
May 19, 2017• Campus plan submitted to UM System President
May 26, 2017• UM System President will review and discuss the plans
with campus leaders
TIMELINE
June 2, 2017• Final plans for FY18 shared with university
community
Dec. 31, 2017• Long-term plan finalized
DRAFT FY18 BUDGET GRA = General Revenue Allocation* GRA includes open faculty lines
Reductions identified FY12 GRACurrent Base
GRA Reduction %
Reduction/Realignment
DollarsProvost
CASB Academic Departments 18,065,148 22,003,581 0.7% 147,408 CASB Dean's Office ‐ 2,018,170 * 15.4% 310,279
College of Arts, Sciences, Business 18,065,148 24,021,751 1.9% 457,687 CEC Academic Departments 27,029,811 34,083,560 0.4% 123,445 CEC Dean's Office 508,777 4,022,004 * 13.6% 548,620
College of Engineering & Computing 27,538,588 38,105,564 1.8% 672,065 Enrollment Management 4,075,612 4,701,814 3.0% 140,000 Graduate Studies 677,862 997,261 5.0% 49,901 Information Technology 7,187,902 6,897,034 10.5% 722,034 Institutional Research 415,820 498,390 25.9% 128,847 Library & Learning Resources 2,855,725 2,873,020 0.0% ‐ Office of the Provost/Faculty Senate 5,639,646 * 2,201,057 16.7% 368,120 Sponsored Programs 3,600,414 4,130,363 2.6% 106,499 Undergraduate Studies 1,790,945 1,732,730 2.3% 39,637
Provost Total 71,847,662 86,158,984 3.1% 2,684,789
Finance & Administration 13,916,627 16,263,107 6.9% 1,125,669 University Advancement 3,902,352 5,935,375 3.7% 221,372 Chancellor's Office 857,282 1,267,963 7.3% 92,000 Global & Strategic Partnerships 1,707,433 4,344,268 4.8% 207,873 Human Resources 812,620 1,735,242 7.8% 134,705 Student Affairs 4,603,077 4,787,208 5.5% 262,900 Administrative Units Total 25,799,391 34,333,163 6.0% 2,044,519
DRAFT FY18 BUDGET GRA = General Revenue Allocation
Reductions identified FY12 GRACurrent Base
GRA Reduction %
Reduction/Realignment
Dollars
Utilities 4,457,760 5,105,878Strategic Initiatives ‐ 2,901,598New Items Commitments ‐ 1,007,696Insurance 1,148,876 2,825,997Summer Session Instruction 1,034,428 1,291,617Dedicated F&A 1,659,671 1,375,000Debt Service 247,000 2,825,991Enrollment Contingency ‐ 1,000,000Bad Debt 250,000 400,000Promotion & Tenure 75,000 200,000Administrative Services Budget (UM IT) 1,139,528 1,500,000Auditing 86,000 100,000Total Campus Accts, Utilities, Etc. 10,098,263 20,533,777
Total 107,745,316 141,025,924 3.4% 4,729,308
FY18 Additional Budget RealignmentsFort Leonard Wood Program 875,000 Center for Advancing Faculty Excellence (CAFÉ) 200,000 Savings from Filled Positions 347,454 Reorganization Savings 730,000 Total Additional Budget Realignments 2,152,454
Grand Total 107,745,316 141,025,924 4.9% 6,881,762$
DRAFT FY18 BUDGET
Reductions identified FY12 GRACurrent Base
GRA Reduction %
Reduction/Realignment
Dollars
Grand Total 107,745,316 141,025,924 4.9% 6,881,762$
FY18 Est. Budget shortage (4,600,000)
Balance Available for FY18 Allocations 2,281,762 FY18 Budget Requests
Misc. (Supplemental Core) Instruction Shortfall $ 1,600,000 1,000,000 Merit Pool $ 2,000,000 Faculty Support $ 1,000,000 1,000,000 Lab Improvements $ 500,000 Phone‐a‐thon $ 250,000 250,000 Grad Tuition/Fees $ 500,000
Total Requests 5,850,000$ 2,250,000$
Balance 31,762$
• General Revenue $141,025,924• FY18 Budget Shortfall Total 4,600,000• Reductions and Realignments 6,881,762
Balancing the budgetWhat’s left after expenses? $2,281,762FY18 Budget Allocations — 2,250,000Remaining Balance $31,762
SUMMARY OF DRAFT FY18 BUDGET
• Global Learning Provost’s Office
• International Affairs Provost’s Office
• Corporate Relations University Advancement
• Center for Sustainability Vice Provost for Research’s Office
PROPOSED TRANSITIONS
Areas currently in Global and Strategic Partnerships
• Equity, Diversity & Inclusion Chief Diversity Officer
• Human Resources Finance & Operations
PROPOSED TRANSITIONS
Areas currently in Human Resources, Equity and Inclusion (HREI)
• Information Technology (from Academic Affairs) Finance and Operations
• Strategy, Assessment and Institutional Research (from Academic Affairs) Finance and Operations
• Human Resources (from HREI) Finance and Operations
• Auxiliaries and All Facility Services TBD
PROPOSED TRANSITIONS
Shared Service Areas Moving to Finance and Operations
(formerly named Finance and Administration)
PROPOSED TRANSITIONS
Areas moving to Chief Diversity Officer• New Cultural and Multi-cultural Center• Cultural Programs• Student Diversity, Outreach and Women’s Programs
Areas moving to Academic Support (from within the Provost’s Office)
• Veterans Center• Student Success Programs• Library, Learning Resources
PROGRAM PRIORITIZATION
• Determine if programs are excellent• Financially reasonable• Alignment with the strategic plan• “We have always done it this way” not necessarily the
“best” way• Changing landscape• Students have different needs • Instruction needs have changed
Prioritization focuses on resource allocation
PROGRAM PRIORITIZATION
STRATEGIC BALANCE
Teaching/Research/Service
Competing Expectations
Faculty Stability
Fiscal Sustainability
Buy-in
Purpose
TransparentComprehensive
ConsistentInclusive
Demand-DrivenData-Based
GUIDING PRINCIPLES
• Provide Data to Academic Departments by May 31, 2017[e.g. Organized Course Sections, Faculty Workload, Research, Cost per Student, Enrollment by Program, Degrees Awarded by Program]
• Prioritization Assessments for academic and non-academic occur June-August, 2017
• Final Assessments non-academic due August 1, 2017• Final Assessments academic due September 1, 2017• Committee reviews September-October, 2017• Results posted online and open forums November 2017• Committee recommendations submitted to Chancellor
December 1, 2017• Results due to UM System December 31, 2017
TIMELINE
• A program is anything that utilizes resources (people, time, funding, space, equipment)
• A department/division is the administrative unit overseeing the program
Department of Biology Student Affairs DivisionPrograms: Programs:BS Biological COERBA Biological Residential LifePre-Med AthleticsMS Applied Env Biology Counseling
WHAT IS A PROGRAM
1. Identify the programs on the appropriate forms2. RELEVANCE - importance of the program and its
alignment with the strategic plan3. QUALITY- does it meet the needs, impact to university,
reputation, learning outcomes4. PRODUCTIVITY- quantity of output with national
benchmarking5. EFFICIENCY - effective use of resources6. OPPORTUNITY- potential enhancement
Attachment A - Academic ProgramsAttachment B - Research Centers/Signature AreasAttachment C - Administrative and Support Programs
PROCESS
ACADEMIC• Faculty/Department chairs submit program
assessments (forms/data) to Vice Provost and Dean• Vice Provost and Dean completes rubric of program• Vice Provost and Dean submits all information to both
committees
ADMINISTRATIVE• Directors submit program assessments (forms/data) to
the division leader (Vice Chancellor or Vice Provost)• Vice Chancellor/Vice Provost completes rubric of
program• Vice Chancellor/Vice Provost submits all information to
both committees
PROCESS
Academic committee:• Faculty senate officers (2)• Department chairs (4), two from each
college • Faculty (2), one from each college• Budgetary affairs faculty member (1)• Task force faculty member (1)• Vice provost for research (1)• Student council (1) • Graduate student council (1)
COMMITTEES
Administrative committee:• Provost (1)• Vice provost and dean (2)• Vice chancellor for finance (1)• Budget director (1) • Executive director strategy (1)• Vice chancellor student affairs (1) • Chief diversity officer (1) • Vice chancellor university
advancement (1) • Vice provost enrollment
management (1)• Staff council (1)• Student council (1)• Graduate student council (1)
• Prioritizing Academic Programs and Services, Reallocating Resources to Achieve Strategic Balance, Robert C. Dickeson
• BEST PRACTICES:• Purdue• Boise State• North Carolina• UC Davis
SOURCES