Post on 03-Apr-2018
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 1/80
INTRODUCTION TO HUMAN
CAPITAL MANAGEMENT WITHHRIS
Session 2
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 2/80
HR Module
The HR application module
supports the businessactivities associated with
Personnel Administration
and Personnel Planning
and Development
HumanResources
2007
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 3/80
HR Applications
Organizational
Management
Personnel
Planning &
Development
Payroll
Accounting
Personnel
Management
Time
Management
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 4/80
Organizational Management
Organizational Management:
Object types
Reports
Personnel
Planning &
Development
PayrollAccounting
Personnel
ManagementTime
Management
Organizational
Management
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 5/80
OM Master Data Elements
Organizational
Unit(s) Assigned
Cost Center
Assigned
Qualification(s)
Assigned
Job
Assigned
Person(s)
Assigned
Position
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 6/80
Attributes of Positions (Example)
AlpharettaES
Cost Center:
5XXX000010
Mech. Eng
German
Business
Munich TradeFair
Milind SomanPerson ID: 12345
Assigned: 100%
8/6/07 – 12/31/07
Marketing
Executive
Position
Begin: 1/1/2006End: 12/31/9999
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 7/80
Organizational Management: Reports
The following are examples of OrganizationalManagement reports:
Organizational plan
Job index
Open Positions
Position Descriptions
Qualifications
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 8/80
Personnel Planning & Development
Personnel Development:
Qualifications and requirements
Career and succession plans
Reports
Organizational
Management
PayrollAccounting
Personnel
ManagementTime
Management
Personnel
Planning &
Development
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 9/80
Personnel Planning & Development:Personnel Development
Personnel Development enables a business to link current and future work requirements withemployees’ skills, qualifications, and preferences
2007
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 10/80
Personnel Planning & Development: Reports
Personnel Development Reports
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 11/80
Personnel Management
Personnel Management: Employee Master Data
Employee benefits
Employee separations
Information systems
Employee benefits
Reports
OrganizationalManagement
PersonnelPlanning &
Development
Payroll
Accounting
TimeManagement
Personnel
Management
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 12/80
Personnel Management: Reports
The following are examples of PersonnelManagement reports:
Master Data List report
Master Data Statistics report
Infotype log
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 13/80
Time Management
Time Management:
Work schedules
Time records
Attendance and absence records
Attendance and absence quotas
Error corrections
ReportsOrganizational
Management
Personnel
Planning &
Development
PayrollAccounting
Personnel
Management
Time
Management
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 14/80
Payroll Accounting
Payroll Accounting:
Gross payroll
Net payroll
Payroll Run Payroll Accounting Reports Organizational
Management
Personnel
Planning &
Development
Personnel
ManagementTime
Management
PayrollAccounting
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 15/80
Payroll Accounting
The Payroll Accounting application’s primary function is to compensate employees for completed
work
Net PaymentGross Deductions
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 16/80
30
Session 3
OrangeHRM
Project Overview
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 17/80
What is OrangeHRM?
Discover the automating power of Selenium
31
• OrangeHRM is an Open Source Project which is a web-basedproduct that resolves the management of Human Resources of acompany.
• OrangeHRM is developed as an Open Source Project andlicensed with GPL (General Public License).
•
You can download the latest source code, installation guide, anduser guide from the following URL:
http://www.orangehrm.com/download.php• OrangeHRM installation requires:
– Apache HTTP Server 1.3 or later
– MySQL 5.0 or later – PHP 5.1 or later
• A demo of OrangeHRM can be accessed via the below URL: – http://www.orangehrm.com/demo.shtml
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 18/80
OrangeHRM – Login
Discover the automating power of Selenium
32
User ID: demo
Password:demo
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 19/80
OrangeHRM - Features
Discover the automating power of Selenium
33
The following modules are available in OrangeHRM:
• Administration Module (Admin)
• Personal Information Manager Module (PIM)
• Employee Self Service Module (ESS)• Reports Module
• Leave Module
•
Time and Attendance Module (Time)• Benefit Module
• Recruitment Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 20/80
OrangeHRM – Admin Module
Discover the automating power of Selenium
34
The Admin module allows you to:
• Define Company Info (General Information, Company Structure, Locations)
• Define Job information (Job titles, Pay Grades,
Employment Statuses, EEO Job Categories)• Define Qualification Information (Education, Licenses)
• Define Skills (Skills, Languages)
• Define Memberships and Membership types
• Define Nationalities & Races• Define Users
• Configure and subscribe for E-mail Notifications
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 21/80
OrangeHRM – Admin Module
Discover the automating power of Selenium
35
Admin Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 22/80
OrangeHRM – PIM Module
Discover the automating power of Selenium
36
The Personal Information Manager Module allows you to provide:
• Personal information (Date of birth, SSN, nationality, ethnicrace etc.)
• Color picture
• Contact details• Emergency Contacts
• Dependents
• Immigration details (Passport & Visa info)
•
Job information• Payment details (Pay Grade & Salary)
• Employee reporting structure (Assign Supervisor)
• Work Experience
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 23/80
OrangeHRM – PIM Module
Discover the automating power of Selenium
37
The Personal Information Manager Module allows youto provide:
• Education details
• Skills
• Assign Languages• Assign Licenses
• Assign Memberships
• Attachments
• Define employee id (which was previously auto generated)
• Display more employee details in the employee list
• Search with more fields
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 24/80
OrangeHRM – PIM Module
Discover the automating power of Selenium
38
PIM Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 25/80
OrangeHRM – ESS Module
Discover the automating power of Selenium
39
The Employee Self Service Module allows :
• Employees of the company with the ability to view and update personal information
• The functionality of this module spans throughthe entire system, making information availableanywhere, anytime.
• All information is subject to company definedsecurity policy, where everyone can only view theinformation for what they are authorized to do.
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 26/80
OrangeHRM – ESS Module
Discover the automating power of Selenium
40ESS Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 27/80
OrangeHRM – Reports Module
Discover the automating power of Selenium
41
The Reports Module allows you to:• Define Reports
• View Reports
This feature produces customized reports according touser needs. Any number of reports can be defined by selecting from a range of search criteria and reportfields.
Report definitions can be saved to avoid repeatingthis task. Once the report definition is saved, thereport can be generated by providing the requiredcriteria data
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 28/80
OrangeHRM – Reports Module
Discover the automating power of Selenium
42
Reports Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 29/80
OrangeHRM – Leave Module
Discover the automating power of Selenium
43
The Leave Module allows you to:
• Define Leave Types
• View Leave Summary of all employees in one screen
•
Define Days-off (weekends and specific holidays)• Apply for and assign continuous leave
• Receive auto notification e-mails after performingleave related operations
• Caters for all application and approval processes andis able to display information on leave entitlement, balance, history etc
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 30/80
OrangeHRM – Leave Module
Discover the automating power of Selenium
44
Leave Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 31/80
OrangeHRM – Time Module
Discover the automating power of Selenium
45
The Time Module allows you to:
• Define employee timesheets
•
Print employee timesheets• Define work shifts
• Administration and management of
your own and your subordinates’timesheets
O HRM Ti M d l
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 32/80
46
Discoverthe
automatingpower of Selenium
OrangeHRM – Time ModuleTime Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 33/80
OrangeHRM – Benefits Module
Discover the automating power of Selenium
47
The Benefits Module allows you to define:• Health Savings Plan
– Define HSP
– Employee HSP Summary
– HSP Payments Due
– HSP Expenditure
– HSP Request
• Payroll Schedule – Add Pay Period
– View Payroll Schedule
O HRM B fi M d l
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 34/80
48
Discoverthe
automatingpower of Selenium
OrangeHRM – Benefits ModuleBenefits Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 35/80
OrangeHRM – Recruitment Module
Discover the automating power of Selenium
49
The Benefits Module allows you to :
• Post the job vacancies
• View Applicants
• Schedule Interviews• View the history of events and their details
O HRM R it t M d l
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 36/80
50
Discoverthe
automatingpower of Selenium
OrangeHRM – Recruitment ModuleRecruitment Module
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 37/80
OrangeHRM – Questions #1
Discover the automating power of Selenium
55
1. You have been selected as a project lead to choosea HRMS system. But no requirements given. How do you plan to go about evaluation?
2. What are test scenarios? How do you convertthem into meaningful test cases?
3. Why do you need a test plan?
4. With whom do you need to review the test cases?
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 38/80
T H I S I S A P R A C T I C A L S E S S I O N
Session 4
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 39/80
You will require these credentials
URL: http://www.crmps.com/blt/index.php
User ID: admin
Password: b@$$erina13
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 40/80
What you have to do?
Go through this portal
Identify all the areas of HRIS we spoke about in thelast session. Map them with this.
Questions will be shown on the next slide, find outanswers
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 41/80
Questions
What is the Tax ID of this company? What are the three different locations of this company? Explain the Organization Structure. How many job titles are present? What is the JD of “Executive HR”? Mention any 4 What is the salary range for “Manager” grade? What are the three different employment status used in this company?
What do you mean by “Job categories”? How many skills are mentioned in “Skills Inventory”? What is meant by “Custom Fields”? Generate a sample PIM report? Can you modify? What are the different leave types? How is it ensured that male members will not be able to avail maternity leave? How many vacancies are available? What are the KPI for “Manager HR”? Mention any 4 Add-on modules of OrangeHRMS
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 42/80
O R A N G E H R M S
Session 5
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 43/80
Company Structure
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 44/80
Step 1
Enter the company details
Create User (admin user) use your name
Create Job specifications
These are the levels that you will create Leadership
Senior Management
Managerial
Executive and Clerical
Contract Employees
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 45/80
Step 2
Create Job Titles While creating this you may also create first “Pay Grades”
Pay grades would be L (55l to 65l), SM (40l to 50l), M (20l to 30l) E (5l to8l)
Job Titles would be CEO, Different GMs, Manager, Asst.Manager, Executives, Clerks and Contract Employees
Choose appropriate Job Specification abd Salary band
Provide Job Description
Create a new employment status and/or modify To do: Create company structure, Location and Company
Property
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 46/80
Step 3
Add qualifications as appropriate
Add licenses such as CA, ICWA etc
Identify some of the skills required and fill up the
data (such as negotiation, relations etc) Add languages such as English/ Hindi etc
In this tutorial we will not use nationality/race andmemberships
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 47/80
Step 4
Add a couple of fictitious customers
Add a project associated with customers
If any of your projects have any well defined steps of
activities then they may also be added
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 48/80
Step 5
Populating Data or Importing You may use following method to import data in HRMS,
alternatively, populate the data as mentioned in theorganization chart
To import employee data in the system, you need to define theimport method first
Select “Define Custom Import” and choose following fields: Lastname, firstname, Homephone, Mobilephone, workemail, street1,
street2, city, state, zip, gender in this precise order
Save this by giving an appropriate name
Create a CSV file with all these details Import the data
Assign or change appropriate parameters
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 49/80
Step 6
Creating Custom Fields Create a Custom field with a drop down menu for “Harassment
Training”. The drop down menu should have Yes and Nooption
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 50/80
End of Tutorial One
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 51/80
W I T H T H E A V A I L A B L E D A T A C R E A T E A D E M OH R I S F O R C O O L C O L O R S P V T . L T D
Session 6, 7 and 8
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 52/80
Session 9
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 53/80
Performance Management System
Study the case given for PMS
Follow the instructions given in the document togenerate PMS for this company.
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 54/80
R E C R U I T M E N T A N D S E L E C T I O N
Session 11
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 55/80
Creating a Portal
You will create a recruitment and selection portal inthis exercise.
Follow these steps: Identify any 5 vacancies
Identify person specifications
Generate these vacancies on the portal
Ask your colleagues to visit the portal and respond for thesepositions
Once they respond, follow through the selection process of short listing, interview 1, interview 2 and job offer etc
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 56/80
C A S E S T U D Y O F U S I N G A H P F O R S U C C E S S I O NP L A N N I N G
Session 12 and 13
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 57/80
H R I S P L A N N I N G
Session 14, 15
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 58/80
Outline of this lesson76
Introduce HRIS Planning
Identify Key Steps in the Planning Process
D l i HRIS Pl i d
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 59/80
77
Developing an HRIS: Planning andHRIS Development Project
Planning
Design
Analysis
Implementation
Maintenance
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 60/80
Planning78
Information Planning Systems Investigation
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 61/80
HR Information Planning79
Development of long-range strategy
Better utilization of HR/IS resources
Better performance of HR functions
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 62/80
HR Information Planning Steps80
Develop overall objectives
Identify HRIS project(s)
Set priorities and select projects
Analyze resource requirements
Set schedule and deadlines
Develop the HRIS plan
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 63/80
HRIS Plan: Deliverable81
Executive Summary
General Conclusions Overall Objectives
Analysis of Existing/Future HRIS
Projects
Project Selection
Schedules & Deadlines
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 64/80
HR Systems Investigation82
What problems might a new or enhanced HRIS solve? What opportunities might a new or enhanced HRIS
provide?
What new hardware, software, personnel, databases, or
procedures will improve an existing system, or are neededin a new system?
What are the potential costs?
What are the associated risks?
i i
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 65/80
Investigation Steps83
Form an Investigation Team Strategic Planning/Environmental Assessment
Feasibility Analysis
Goals for System Development/Critical SuccessFactors
Systems Investigation Report
Top Management Sign-off
l i i i
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 66/80
Selecting an Investigation Team84
HR personnel IS personnel
Users
Consultants Top management
Systems Model of Organizational Functioning:
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 67/80
Systems Model of Organizational Functioning: Aligning Strategies
85
External EnvironmentGovernment, Technology, Labor Market, Societal Concerns,Competition, HR State of Art
Org’l Goals
Productivity
Services
Profit
ROI
Morale
HR Mgt System
HR Functions
HRIS
Strategic MgtSystem
Feedback
Environments of Organizations
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 68/80
Environments of Organizations
86
External:Socio-Economic
External:Task
Internal:Company
Socio-Economic Environment: Social
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 69/80
Socio-Economic Environment: Social
87
Demographic changes Increasing cultural diversity
Changing work ethic, values
Crisis in training Life style issues
Socio Economic Environment: Economic
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 70/80
88
Socio-Economic Environment: Economic
Downsizing
Business cycles
Job gains and losses High-tech economy
Shift to service from manufacturing
Health care cost explosion
Tax rate, inflation, falling real wages
Socio Economic Environment: Political
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 71/80
89
Socio-Economic Environment: Political
Governmental regulations
Infra-structure
Democratic reforms
European Community, NAFTA, explosion of free-market in southern China.
Socio-Economic Environment: Legal
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 72/80
90
Socio-Economic Environment: Legal
Customer protection
Employee protection
Company protection Litigious society
Anti-trust regulation
Task Environment
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 73/80
91
Task Environment
Global Competition
Local, Regional,National
Competition Industry changes
Suppliers
Customers
Company Environment
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 74/80
92
Company Environment
Employees
Management
Unions
Organizing
Productivity
Total Quality Management (TQM)
Quality of Work Life (QWL)
Creating a Competitive Advantage: SomeE l
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 75/80
Examples93
Enhance existing products and services Develop new products and services
Change the existing industry and its characteristics
Create new industries or markets
Keys to Sustaining Competitive
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 76/80
94
Keys to Sustaining Competitive Advantage
Valuable?
Rare?
Imperfectly imitable? Non-substitutable
Is the resource...
Justif ing an HRIS: Feasibilit
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 77/80
Justifying an HRIS: Feasibility 95
What problems will automation eliminate or reduce? How much will automation/HRIS cost?
What benefits can we expect?
What level of computer expertise exists in the HR dept.
Justifying an HRIS: Feasibility
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 78/80
Justifying an HRIS: Feasibility 96
Technical Feasibility Economic Feasibility
Operational Feasibility
Schedule Feasibility
HRIS Enhances Productivity
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 79/80
97
HRIS Enhances Productivity
Increases work force quality More appropriate hiring, better T&D, improved retention of
desired employees
Controls expenses
More thorough salary/benefits administration tracking &analysis, training & development, ad hoc reports for queries,more user independence
Eases regulatory
compliance
7/28/2019 00 HRIS Comprehensive
http://slidepdf.com/reader/full/00-hris-comprehensive 80/80
S E S S I O N 1 7 A N D 1 8
Project Planning