Post on 31-Oct-2014
description
April 8, 2023
Human Capital Management Solution
April 8, 2023
Following modules are being Implemented in Human Capital Management Solution:
Module Functionality Target Audience Status
Workforce Administration & Position Management
Maintaining Personal & Job information of employee and subsequent Job actions (like transfer, deputation, retirement, etc..)
• Establishment Section• Academic Division• All IGNOU employees
Operational
Performance Management
Complete & secured online appraisal process
• All IGNOU employees Operational
General Administration Online request submission for Housing, Transport, Conference Room Booking & Space Management
• GA1 & GA2 section• All IGNOU employees
Operational
Leave Management Online request submission for leave & approval process
• Establishment Section• Academic Division • All IGNOU employees
Operational
Payroll Payroll generation with details of earning & deductions
• Payroll Section• All IGNOU employees
UAT signed off
Contd…
Human Capital Management Solution
April 8, 2023
Following modules are being Implemented in Human Capital Management Solution:
Module Functionality Target Audience Status
Benefits (PF, Loans & Advances, LTC, Medical, Institutional Membership, Pension & Governance)
Online request submission for Loan & Advances, LTC, Claims & approval process
• Payroll section• Establishment Section• Academic Division• All IGNOU employees
UAT Signed-off
Recruitment Complete online recruitment process & screening
• Recruitment Cell• IGNOU Senior Management
Operational
Training • Schedule and track training Courses.• Enrollments can be handled for available course session.• Maintain list of trainings conducted
• STRIDE• All IGNOU employees
On Hold
Human Capital Management Solution (Continued)
April 8, 2023
HCM Integration
April 8, 2023
• Online Service Books & Personal files• Easy Data Accessibility• Less Paper work• Standard format for maintaining Personal & Job data.• Easy to generate employee related reports as per the user
criteria & access rights.• Online job actions like transfer, deputation, retirement, etc..)• Maintain budgeted & non-budgeted positions
Benefits
WFA & PM
• Establishment Section
• Academic Division
• All IGNOU Employees (Self Service)
Target Audience
• Complete Employee Life cycle management from Joining to Separation;
• Records all job actions e.g. Transfer, Increment, Promotion, Deputation, Retirement etc
• Create and Maintain Service Records • Employee demographic details• Job details• Prior work experience• Dependant details
Features
• Validate all the entered employee ‘s personal & job data• All service book actions to be handled through ODLSoft
(Promotion, Deputation etc)• Increase usage of modules
Next Steps
OPERATIONAL
April 8, 2023
List of Employee related Reports
April 8, 2023
Employee Details for a Particular Action
April 8, 2023
Employee Permanent & Present Address
April 8, 2023
Department Wise Position Details
April 8, 2023
Group Wise Staff Position
April 8, 2023
Adhoc query for Employee Details - Sample
April 8, 2023
• Fast & transparent hiring process with minimum manual intervention for Booking of Conference Rooms, House allotment, Cars, Request for School (KV) transport of staff wards through Employee Self Service
• On line updated repository of data & Integrated with Payroll
• Transparent & online House allotment process
• Online maintenance of Docket Register and Floor Space.
Benefits
General Administration
• GA1 & GA2 Section
• All IGNOU Employees
Target Audience
General Administration• Staff quarters allotments & Waiting Lists• House & Garage Occupation/Vacation list &
allotment• Vehicle Requisition Details• Transport Facility• Vehicle Movement & Private Charge Register• Vehicle Maintenance/Repair • Bus Pass Requisition & Generation Details
Features
• Employees should submit House & Transport request using this module
Next Steps
OPERATIONAL
April 8, 2023
House Occupation by Category, by House Type etc
April 8, 2023
House Application Form
Contd…
April 8, 2023
House Application Form
Contd…
April 8, 2023
House Application Form
April 8, 2023
Car Booking Application Form
April 8, 2023
Conference Room Booking Application Form
April 8, 2023
• Leaves can be applied & tracked online
• Automatic calculation of leave entitlements as per the government rules
• Integration with Payroll
Benefits
Leave Management
• Establishment Section
• Academic Division
• All IGNOU Employees
Target Audience
Leave Management:
• Maintain complete leave data
• Query leave balances
• Apply for leaves with workflow approvals
Features
• All employees should use this module for leave request submission & approval
Next Steps
OPERATIONAL
April 8, 2023
Leave Request Form
April 8, 2023
Leave Balance Report - Sample
April 8, 2023
Leave Request History - Sample
April 8, 2023
• Integration with Accounts & Payroll
• Online applications, workflow approval & recovery of the same through payroll
• Online application & approval of IPD/OPD advance or reimbursements
Benefits
Benefits
• Establishment Section
• All IGNOU Employees
Target Audience
Benefits:• Loans & Advances - Loans & Recovery Details• LTC• Society / Institutional Membership detailsGovernance:• Returns/Information/Details for Parliament
Questions• Maintains MoM of all Board meetingsExpenses:• Apply and Track routine Medical Claims /
Allowances & TA/DA calculation
Features
• All employees to use this module for applying for LTC, Loans & Advances
• All employees need to submit their daily claims (Conveyance, medical, etc..) using this module
Next Steps
OPERATIONAL
April 8, 2023
Sample Claim-Register Report
April 8, 2023
• Automatic payroll calculation integrated with Leaves, Benefits & Job data
• Generation & Payout of Arrears• Tax calculation & deductions• Online pay slips• Generation of all required statutory forms/reports• Calculation of Pension & Gratuity as per the rules• Tax deduction of Pensioners• Easy full & final settlement
Benefits
Payroll & Terminal Benefits (Pension)
• Payroll Section
• All IGNOU Employees
Target Audience
Payroll:• Salary Calculation• Provisional/Final Tax sheets, Form-16, Form-24• Investment & Tax details• Arrears & BonusTerminal Benefits (Pension):• Calculation & Details of Pension & Gratuity• Calculation of average emoluments• Calculation of eligibility period• Service / Retirement gratuity• Monthly disbursement schedule / pattern
Features
• Payroll for all IGNOU employees should be generated using this module
Next Steps
UAT signed-off
April 8, 2023
Sample - Pay slip
April 8, 2023
Sample – Income Tax & Saving Details
April 8, 2023
Pay Bill Report
April 8, 2023
Bill Total Report
April 8, 2023
Enterprise Performance Management Solution
April 8, 2023
Overview:
Enterprise Performance Management is a data warehouse solution that consolidates data from different sources like Human Resources and Financials. It uses an effective tool called ‘Key Performance Indicators’ that provides a graphical analysis of management information.
Following KPIs have been developed for IGNOU w.r.t. Financial data:
- Percentage (%) of Fixed Assets to Total Assets- Percentage (%) of Inventory to Total Assets- Percentage (%) of Current Liability to Total Liabilities- Total Plan expenses- Total Non-Plan Expenses- Total grants from Central Government- Total grants from State Government- Percentage (%) of Academic Expenses to Total Expenses- Percentage (%) of Repairs Expenses to Total Expenses- Total Plan Receipts and Non Plan Receipts
EPM –Key Performance Indicators (KPI)
April 8, 2023
• Following KPIs have been developed for IGNOU w.r.t. Human Resource data:
- Age-wise employee Analysis for different age groups
( For ex. - 20-30, 30-40, etc…)
- Qualification-wise Analysis
( For ex. - Number of employee who are Phd or post-graduate)
- Gender-wise Analysis
- Number of Employees in different DEPARTMENTS
- Number of Employees at different LOCATIONS
- Grade-wise Analysis
(For ex. – Number of Employees in GRADE ‘A’, ‘B’, ‘C’ or ‘D’)
EPM –Key Performance Indicators (KPI) (Continued)
April 8, 2023
Scorecard – Human Resource
April 8, 2023
KPIs – Human Resource
April 8, 2023
Scorecard – Financials
April 8, 2023
KPIs – Financials
April 8, 2023
KPIs- Budgeting
April 8, 2023
KPI Dashboard
April 8, 2023
Questions and Answers
TCS Confidential
Thank You