© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 1

A First Look at Freelance Graphics

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 2

What is Freelance Graphics?

• After only a short period of time using Freelance Graphics you may:– Create an entire presentation from a simple outline

– Create a bulleted list

– Create an on-screen presentation, taking advantage of the color capabilities of your presentation equipment

– Enhance the impact of your presentation using symbols (graphic pictures), charts (i.e. graphs) and tables.

– You may import pictures from any other Windows based applications

– You can simultaneously produce speakers notes and delegate handouts

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 3

Starting Freelance Graphics– Click on the Lotus Freelance Graphics

program icon, within the Lotus Applications group of the Windows Program Manager

The first time you start Freelance Graphics, you will see the ‘Welcome’ screen

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 4

The Freelance Graphics Quick Tutorial

• Introduces you to the basics of using Freelance Graphics

This tutorial may also be run later to refresh your knowledge

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 5

The Freelance Graphics Screen• The Freelance Graphics screen is similar to the

other programs within the Lotus SmartSuit

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 6

The Freelance Graphics Toolbar SmartIcons

• The Freelance Graphics toolbar is located across the top of the program window

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 7

Freelance Graphics Toolbox SmartIcons

• Allows you to:– Use the pointing tool

– Create a text block.

– Create a graph or organizational chart

– Create a text table

– Create a polygon or rectangle

– Create a line or arrow head line

– Create an open curve, Poly line, circle or arc

– Create a freehand drawing

– Insert a symbol (clipart)

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 8

The Freelance Graphics Status Bar

• The Freelance Graphics Status Bar, Along the bottom of the Freelance Graphics window allows you to quick select a number of options

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 9

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 10

Planning and Creating a Presentation

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 11

Planning Your Presentation

• Exactly what is the point of your presentation?

• Who is the target audience?• What is the level of knowledge

within your target audience?• Do not cram to much detail

within each slide• Use pictures where possible

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 12

Creating a Presentation

• Best to use Outline View if create a presentation from scratch– Use Full Page view if editing an existing presentation

Full Page view Outline view

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 13

Selecting a Page Layout

• Click on the Page Layout button in the Status Bar (along the bottom of the screen)– Or select the Choose Page Layout command from the

Page drop down menu

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 14

Using Outline View to Create a Presentation

– Freelance Graphics has three views• Current Page

• Outliner

• Page Sorter

– The default view is Current Page, which displays the slide you are working on

– Note that within Outliner View, the same standard font is used (Arial) along with a standard bullet style

– Even though you may use different text and bullet styles within your presentation, those displayed within the Outliner view will remain the same

The Outliner Toolbar

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 15

Re-ordering Slides Within Your Presentation

• Drag and drop within ether Outliner view OR Page Sorter view

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 16

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 17

Symbols and Pictures in Freelance Graphics

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 18

Symbols and Clipart

• Symbols are clip art images supplied with Freelance Graphics that you may insert into a slide within a presentations– Over five hundred items of clipart are included

– Symbols are grouped into separate .SYM files

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 19

Inserting Symbols• Click on the Insert Symbol icon• Select the required category• Select the

required symbol

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 20

Editing Symbols within a Presentation

• Double click on the symbol• Select the desired effect

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 21

Grouping Symbols

• Symbols may be grouped so that they are treated as a single object

• Once grouped they may be re-sized or moved as a single object

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 22

Replicating Symbols

• A symbol may be easily replicated

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 23

Aligning, Rotating and Flipping Symbols

• From the Arrange menu select either:– Align– Rotate– Flip

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 24

Drawing Within Freelance Graphics

• Use the drawing tools located down the left hand side of the Freelance Graphics Screen

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 25

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 26

Tables Within Freelance Graphics

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 27

Tables Within Freelance Graphics

• Tables may be created within Freelance Graphics

• Or you may import a table created within another application, either Lotus or any other Windows application

• Tables created within other applications may be pasted, linked or embedded

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 28

Creating a Table Within Freelance Graphics

• Either insert a new page with the Table page layout– or change the current page view to Table page layout

• Click on the box ‘Chick here to create table’– or click on the Table tool

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 29

Entering Data into a Table• Click on any cell, and enter the data as required

•To move to the next cell

Press TAB

•To move to the previous cell

Press SHIFT+TAB

•To move up a row

Use the UP ARROW key

•To move down a row

Use the DOWN ARROW key

•To insert a new row at the end of the table

Position the insertion point in the last cell of the bottom row, and then press the TAB key

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 30

Modifying a Table

• Either double click on the table– or select the table and then click on the Table tool

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 31

Importing a Table into Freelance Graphics

• Switch to Full Page view• Press F6

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 32

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 33

Organizational Charts With Freelance Graphics

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 34

Creating an Organizational ChartThe L ittle C om pany

Jam es SueType title here

Lou

D ave

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 35

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 36

Charts Within Freelance Graphics

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 37

Creating a Chart

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 38

Editing a Chart Within Freelance Graphics

• Attributes you may modify include:– Data Set– Attributes - Color and Pattern– Using separate scales– 3-D color and Pattern effects

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 39

Importing a Chart

• Use the Edit drop down menus to copy the chart from Lotus 123 and paste it into Freelance Graphics

0

2

4

6

8

10

X-Axis

Y-A

xis

Data A

Title

Windows Clipboard

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 40

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 41

Presentation Enhancements, Proofing and Printing

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 42

Adding Speakers Notes to a Presentation

• Speakers notes allow you to summarize the points you wish to emphasize concerning each slide

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 43

Audience Notes and Handouts

• When you print Audience Notes, the slide will be printed in the top half of the printed page and blank lines will be printed on the bottom half of the printed page

• When you print handouts, either two, four, or six presentation pages on each printed page

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 44

Page Setup - Headers and Footers• You do not add

headers or footers to your slides as such, but rather to the printed matter that you will be distributing to the delegates attending the presentation

• The only fonts that you can use is 10 point size, Arial

From the File drop down menu, select the Page Setup command

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 45

Other Printing Considerations

• You should make sure that you know how:– To print to a black and white printer

– To print landscape or portrait

– To set your page margins

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 46

Printing the Presentation

• From the File drop down menu, select the Print command, which displays the Print File dialog box

Select a printer from the Printer Setup dialog box

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 47

Using Postscript Printers or a Print Bureau

• PostScript printers offer very high quality

• Slower than PCL printers• More expensive

PCL

Postscript

Or print to disk

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 48

WARNING - Use the Correct Transparencies for the Job!

• Use the correct type of transparency in a laser printer, or the transparency may melt and ruin your printer!

The boss!Who did this?

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 49

Review Questions

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 50

Freelance Graphics Screen Shows

Using Freelance for Windows

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 51

What Are Freelance Graphics Screen Shows?

• Screen shows within Freelance Graphics are displays directly to the computer screen

Direct Projection

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 52

Running a Screen Show

• Click on the Screen Show button– Page Down to advance

– Page Up to to to the previous slide

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 53

Customizing Slide Show Effects

• Allows you:– To specify the time a slide will be displayed on screen

– To specify manual or automatic slide advance

– To customize slide show effects

– To specify slide transition effects

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 54

Using a Screen Show Control Panel• You may add VCR type

controls to your screen show, so that you may have easier control over the way a screen show is displayed– By default this control panel will be

displayed at the top, right hand side of the screen show screen

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 55

Stand-Alone Screen Shows

• A stand-alone screen show may be created on a PC with Freelance Graphics installed, but run a PC that does not have Freelance installed– In fact a stand-alone screen

show does not even require Windows, only DOS

© Cheltenham Computer Training 1995-2000 Using Freelance Graphics - Slide No. 56

Review Questions