Post on 11-Jan-2016
© 2014 Jenzabar, Inc.
Presented by Community College of Beaver CountyMay 28 to 31, 2014 – Washington, DC
Creation of CCBC’s Co-Curricular Transcript
© 2014 Jenzabar, Inc.
Founded in 1966 alma mater to over 45,000 individuals Average students in the fall: 2000-2500 Average number of graduates each year:
approx. 450 Jenzabar EX 4.6.6, JICS 7.5.4, JICSGO 2.1.1,
PowerFaids 19.4 CRM Student, Faculty, Candidate & Staff Laura = IT’s applications support person
Our school
© 2014 Jenzabar, Inc.
Gathering the data InfoMaker report Non-current students: Our Main
website (www.ccbc.edu) Current Students: JICS
(My.ccbc.edu)
Overview
© 2014 Jenzabar, Inc.
A little background… We began using Jenzabar in 2001 Used the student life module for parking
permits & recording student activities (2001-3) Whatever the reason, nothing was done in the
module between Spring 2003 and Fall 2011• Fall 2011 - New Activities Director decided that
the paper lists wouldn’t get lost if the information was in Jenzabar and asked to be trained on how to use what we had. Wow!
© 2014 Jenzabar, Inc.
Gathering the data
We have 5 different areas entering activities for students using this screen.
© 2014 Jenzabar, Inc.
Gathering the data
1. Student Activities Director – most clubs & orgs2. Athletics department3. Phi Theta Kappa4. Accounts Receivable module for scholarship
recipients – inside the InfoMaker report5. Student Ambassadors – script that pulls in
from a Blackboard course is in process
© 2014 Jenzabar, Inc.
The actual Report…
Created the transcript itself using InfoMaker.
In order to get the sort and all the data it was necessary to create a stored procedure.
Parameters: id_num and a flag indicating whether it will be official or unofficial (watermark)
© 2014 Jenzabar, Inc.
USE [TmsEPrd]GO/****** Object: StoredProcedure [dbo].[cbc_cocurricular_transcript] Script Date: 02/20/2014 13:22:57 ******/SET ANSI_NULLS ONGOSET QUOTED_IDENTIFIER ONGO
ALTER procedure [dbo].[cbc_cocurricular_transcript]
@id_num intas declare @id intset @id=@id_num
set nocount on
declare @temp table (id_num int, yr char(10), trm char(2), participation char(45), act_desc char(45), comment_txt char(45), sort_by char(2))
insert into @tempSELECT DISTINCT trans_hist.id_num, trans_hist.chg_yr_tran_hist, trans_hist.chg_trm_tran_hist, 'Recipient', trans_hist.trans_desc, '', '1' FROM trans_hist WHERE ( trans_hist.id_num = @id ) AND ( trans_hist.source_cde = 'FA' ) AND ( trans_hist.folio in ('440', '382', '628', '629', '630', '631', '632', '633', '634') ) insert into @temp SELECT DISTINCT act_part.id_num, act_part.sess_cde, '', part_def.part_desc, act_club_def.act_desc, case when act_part.comment_txt IS null then '' else act_part.COMMENT_TXT end, '2' FROM act_part, act_club_def, part_def WHERE ( act_part.id_num = @id ) and ( act_part.act_cde = act_club_def.act_cde ) and ( act_part.part_cde = part_def.part_cde ) select * from @temp order by sort_by, act_desc
© 2014 Jenzabar, Inc.
© 2014 Jenzabar, Inc.
© 2014 Jenzabar, Inc.
© 2014 Jenzabar, Inc.
Main Website
Links to paper forms for non-current students
© 2014 Jenzabar, Inc.
JICS
© 2014 Jenzabar, Inc.
JICS
© 2014 Jenzabar, Inc.
Simple Query Portlet
select '<!-- A -->','Yr/Trm', 'Activity', 'Participation', 'Comments'union SELECT '<!-- B -->', act_part.sess_cde, act_club_def.act_desc, PART_DEF.PART_DESC, act_part.comment_txt FROM act_part, act_club_def, PART_DEF WHERE ( act_part.act_cde = act_club_def.act_cde ) and (act_part.PART_CDE = part_def.PART_CDE) and ( ( act_part.id_num = @@HostID ) )
© 2014 Jenzabar, Inc.
How to Request it
Custom request form created a long time ago using .aspx
We need to rewrite this soon Basically it just sends an email to the person
that handles transcripts. We added an email to the Student Activities
Director who prints out the Co-curricular transcript and sends it to the student.
© 2014 Jenzabar, Inc.
© 2014 Jenzabar, Inc.
Second screen shows their info at the top and then places for them to enter.
© 2014 Jenzabar, Inc.
Emails sent
3 emails are sent1. Student2. Transcript office3. Activities Director
© 2014 Jenzabar, Inc.
Accuracy of data
Students are ultimately responsible for reviewing the accuracy and completeness of their co-curricular transcript
Especially because of the lapse of several years when nothing was recorded
We give them a way to view and correct what we have on file
© 2014 Jenzabar, Inc.
© 2014 Jenzabar, Inc.
Student Reaction They love it! They use them when applying for
scholarships and transferring to other colleges
About 2-3 requests per day
© 2014 Jenzabar, Inc.
Please fill out a Session Evaluation! This was #125
Laura CorrellEnterprise Applications Manager724.480.3445Laura.correll@ccbc.edu