Post on 22-Dec-2015
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Cash and Liquidity ManagementScenario Overview
Processing Payables and Payments
Managing Petty Cash
Processing Receivables and Payments
Dunning Managing Cash
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Accounts Payable Accountant
Scenario Description
The following business roles are involved in this scenario:
Accounts Receivable Accountant
The Cash and Liquidity Management business scenario enables financial professionals at midsize companies to quickly and efficiently meet cash flow deadlines and achieve better transparency in managing the company's liquidity position. It comprises cash flow information from payables and receivables and tax, as well as payment and liquidity management, and streamlines your daily cash management cycle by automatically collecting and aggregating this information. This scenario covers the cash flow management cycle from the actual liquidity snapshot to forecasting, and analyzes steps through to optimized cash flow from money transfers or other cash flow impacting strategies.
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Procure-to-Pay Scenarios(Stock/Non-Stock/Services)
Expense and Reimbursement Management
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© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementScenario Overview
Open Legend
Accounts Payable Accountant
Scenario Description
The following business roles are involved in this scenario:
Accounts Receivable Accountant
The Cash and Liquidity Management business scenario enables financial professionals at midsize companies to quickly and efficiently meet cash flow deadlines and achieve better transparency in managing the company's liquidity position. It comprises cash flow information from payables and receivables and tax, as well as payment and liquidity management, and streamlines your daily cash management cycle by automatically collecting and aggregating this information. This scenario covers the cash flow management cycle from the actual liquidity snapshot to forecasting, and analyzes steps through to optimized cash flow from money transfers or other cash flow impacting strategies.
Click process chevrons for details
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Processing Payables and Payments
Managing Petty Cash
Processing Receivables and Payments
Dunning Managing Cash
Scenario Explorer
Procure-to-Pay Scenarios(Stock/Non-Stock/Services)
Expense and Reimbursement Management
Financial Closing
Customer Returns
Field Service and Repair
Order-to-Cash Scenarios (Sell-from-Stock/Standardized Services/Project-Based Services)
Customer Returns
Scenario/Processes
Business Value
Scenario Flow
+ Further Information
© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementProcess Details: Processing Payables and Payments
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Processing Payables and Payments
Process a bank statement
Allocate a payment
Clear a payment
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Process Description
The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Managing Petty Cash
Processing Receivables and Payments
Dunning Managing Cash
Performed byAccounts Payable Accountant
In the Work CentersPayablesPayment ManagementLiquidity Management
Further Information
See alsoPayment Allocation Quick GuideAllocate a Payment Manually
© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementProcess Details: Processing Payables and Payments
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Processing Payments Automatically
Processing Payments Manually with Bills of Exchange
Processing Payments Manually with Open Item Clearing
Processing Payments with Petty Cash
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The Processing Payables and Payments business process enables the processing of outgoing payments initiated either internally by your company or externally by your suppliers.
Payments can be made manually or automatically via a payment run in which the system proposes the open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run. The standard work center provides checks, outgoing bank transfers, credit memos, as well as other country-specific payment methods. Once the payments have been debited from the bank account, the bank statement is entered in the system, in which it is uploaded electronically or entered manually, before being confirmed. If payments are initiated externally, the bank statement provides the notification that a payment has been made. The payments are matched in the system to the open invoices before being cleared.
Process Description
Center chevron for main processes
Processing Payables and Payments
Process a bank statement
Allocate a payment
Clear a payment
Click here to display process variants
X
i i i
Managing Petty Cash
Processing Receivables and Payments
Dunning Managing Cash
Performed byAccounts Payable Accountant
In the Work CentersPayablesPayment ManagementLiquidity Management
See alsoPayment Allocation Quick GuideAllocate a Payment Manually
Further Information
© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementProcess Details: Managing Petty Cash
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Managing Petty Cash
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Create a cash receipt or disbursement
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Process Description
The Managing Petty Cash business process enables your company to enter all incoming and outgoing cash payments in the system. The petty cash fund always needs to contain sufficient cash for outgoing cash payments to be made. For this reason, it is possible to transfer cash between petty cash funds or between bank accounts and petty cash.
Processing Receivables and Payments
Dunning Managing Cash
Processing Payables and Payments
Performed byAccounts Payable Accountant
In the Work CentersPayment Management
Further Information
See alsoPayment Allocation Quick GuideAllocate a Payment Manually
© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementProcess Details: Processing Receivables and Payments
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Processing Receivables and Payments
Enter a remittance advice
Process a bank statement
Allocate a payment
Clear a payment
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Further Information
Performed byAccount Receivables Accountant
In the Work CentersReceivablesPayment ManagementLiquidity Management
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See alsoPayment Allocation and Clearing
Process Description
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
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Processing Payables and Payments
Managing Petty Cash Dunning Managing
Cash
© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementProcess Details: Processing Receivables and Payments
Scenario Explorer
Click process chevrons for details
The Processing Receivables and Payments business process enables the processing of incoming payments, initiated either internally by your company or externally by your customers. The process uses country-specific payment methods.
Payments can be made manually, or automatically via a payment run in which the system proposes open items for payment. You then release the payments and the system posts them to accounting. You create the payment medium, either manually or as part of an automatic run, using files for direct debit or credit card payments. It is also possible to upload credit card statements to pre-confirm payments. When the payments are credited to the company's bank account, the bank statement is entered in the system, either uploaded electronically or entered manually, before being confirmed. If payments are initiated externally by the customer, the bank statement provides notification of payment. The payments are matched in the system to the open invoices before being cleared.
Further Information
See alsoQuick Guide for Payment AllocationInternally Initiated Manual Outgoing Payments
Process Description
Processing Externally-Initiated Payments by Incoming Check
Processing Externally-Initiated Payments by Incoming Check with Lockbox
Processing Externally-Initiated Payments by Multiple Incoming Checks
Processing Incoming Payments by Bill of Exchange
Processing Incoming Payments with Petty Cash
Processing Internally-Initiated Payments by Credit Card
Processing Internally-Initiated Payments by Direct Debit
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Processing Receivables and Payments
Enter a remittance advice
Process a bank statement
Allocate a payment
Clear a payment
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i i i i
Processing Payables and Payments
Managing Petty Cash Dunning Managing
Cash
Performed byAccount Receivables Accountant
In the Work CentersReceivablesPayment ManagementLiquidity Management
© © 2012 SAP AG. All rights reserved.
Dunning
Cash and Liquidity ManagementProcess Details: Dunning
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Create a dunning proposal
Process a dunning proposal
Release a dunning proposal
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Process Description
The Dunning business process covers the automatic creation of dunning proposals. Your company can edit and release dunning proposals to send payment reminders or dunning notices to customers for overdue payments.
See alsoCreate a Dunning RunQuick Guide for Dunning Runs
Scenario/Processes
Business Value
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Processing Payables and Payments
Managing Petty Cash
Processing Receivables and Payments
Managing Cash
Further Information
Performed byAccount Receivables Accountant
In the Work CentersReceivablesPayment ManagementLiquidity Management
© © 2012 SAP AG. All rights reserved.
Managing Cash
Cash and Liquidity ManagementProcess Details: Managing Cash
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Show and analyze cash position
Create a liquidity status
Create planned items
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Click process chevrons for details
Create a cash transfer
Process a bank statement
Allocate a payment
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In the Work CentersLiquidity Management Payment Management
Process Description
The Managing Cash business process allows you to view the status of all payment processes in order to analyze your company's cash balances and determine the cash position in real time. This business process prepares information and creates planned items that are processed as liquidity forecast according to their expected value date. If necessary, your company can transfer funds between bank accounts. It is also possible to transfer funds between bank accounts of different companies in your group.
Performed byAccounts Payable/Accounts Receivable Accountant
X
See alsoMonitoring Payment Allocation ProcessingPayment Monitor Quick Guide
Scenario/Processes
Business Value
Scenario Flow
+ Further Information
Processing Payables and Payments
Managing Petty Cash
Processing Receivables and Payments
Dunning
Further Information
© © 2012 SAP AG. All rights reserved.
Collect
Collect bank balances Transaction details
Retrieve collections
Cash and Liquidity Management Business Value
Scenario Explorer
Business Value
Scenario/Processes
Retrieve disbursements
Manage
Transfer fundsInvest / borrow
money
Optimize cash flow time lines
Consolidate
Set cash position
Set liquidityforecasts
Analyze
Analyze today’s cash balance
Analyze future
cash balance
Overview
For financial professionals at midsize companies who want to quickly and efficiently meet cash flow deadlines and achieve better transparency to manage the company’s liquidity position, this scenario streamlines the daily cash management cycle.
You can collect and aggregate liquidity information efficiently in a fast, streamlined, and automated fashion.
SAP Business ByDesign helps efficiently manage Liquidity Management: from the actual liquidity snapshot, forecasting, and analyzing steps through to optimized cash flow from money transfers or other cash flow-impacting strategies.
Key Benefits
Liquidity Management provides the analytical framework for efficient financial value chain management including tools for bank balance reporting, liquidity monitoring, and optimizing liquidity positions.
Cash managers can easily determine, initiate, and execute required funds transfers to manage liquidity positions in terms of investing excess cash or funding liquidity shortages.
Automated processes for collecting information about account balances and transactions from banks, as well as internal information on collections, disbursements, and other financial activities are spread across different business units within the company.
Built-in analytics and reporting ensure a seamless consolidation of the liquidity information into today’s cash position as well as various forecast worksheets. Analytical tools support a comprehensive liquidity analysis, projecting cash shortages or surpluses for a variety of reporting criteria and timelines.
Scenario Flow
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© © 2012 SAP AG. All rights reserved.
Cash and Liquidity ManagementScenario Flow for Variant: Processing Payables and Payments
Variants of the Scenario:
Processing Payables and Payments
Processing Receivables and Payments
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Scenario/Processes
Scenario Flow
Petty Cash
• Automatic Payments• Manual Payment with Open Item
Clearing• Payment by Petty Cash• ….
Processing Payables and Payments
Expense and Reimbursement Management
Procure-to-Pay Scenarios(Stock/Non-Stock/Services)
Financial Closing
Order-to-Cash (Drop Shipment)
Customer Returns
Managing Cash
PaymentManagementPayables
Payment Management
Cash and Liquidity
Scenario Flow
Business Value
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Work center in which process is performed
Business document flow
Process related to Financials
Related scenarios
Process mainly driven by the user
• Process variant1
• Process variant 2
Work Center
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Cash and Liquidity Management Scenario Flow for Variant: Processing Receivables and Payments
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Work center in which process is performed
Business document flow
Process related to Financials
Related scenarios
Variants of the Scenario:
Process mainly driven by the user
• Process variant1
• Process variant 2
Scenario Explorer
Work Center
• Internally initiated by direct debit • Externally initiated payment by incoming check • Externally initiated payment by incoming bank
transfer• Internally initiated by direct debit • Account maintenance - Standard variant
Field Service and Repair
Order-to-Cash Scenarios (Sell-from-Stock/Standardized Services/ Project-Based Services/Drop Shipment)
Customer Returns
Managing CashProcessing Receivables and Payments
Dunning Petty Cash
PaymentManagement
PaymentManagementReceivables Receivables
Cash and Liquidity
Processing Payables and Payments
Processing Receivables and Payments
Scenario/Processes
Scenario FlowScenario Flow
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© © 2012 SAP AG. All rights reserved.
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Cash and Liquidity ManagementFurther Information
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Scenario Flow
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